Insert an action button to change slides

Action buttons help you move through your PowerPoint presentation more easily. You can either click the button or rest the pointer on the button to change slides.

Insert an action button on every slide

  1. On the View menu, point to Master Views, and then click Slide Master.

  2. On the Home tab, in the Insert group, click Shapes, point to Action Buttons, and then click the action button that you want.

    Screenshot shows some of the selections available on the Shapes menu, including Action Buttons.
  3. Drag across the location in the slide where you want the button to appear.

    Tip: To change the size of the action button, drag a corner until the button is the size that you want. To keep the button width and height proportions the same, hold down SHIFT as you drag.

  4. In the Action Settings dialog, select how to initiate the action by doing one of the following:

    Screenshot shows the Action Settings dialog with the Mouse Click and Mouse Over tabs, which have options for None, Hyperlink to, Run program, Run macro, Object action, Play sound, and Highlight click.

    To initiate an action

    Click

    When you click the action button

    The Mouse Click tab

    When you rest the mouse pointer on the action button

    The Mouse Over tab

  5. Click the actions that you want, and then click OK.

    Action

    Description

    None

    Cancels a previous action setting

    Hyperlink to

    Jumps to another slide, presentation, URL, file, or ends the presentation

    Run program

    Runs a program selected from the application menu or from a URL address

    Run macro

    Runs a previously created or loaded macro

    Object action

    Links an object such as a document or spreadsheet in the presentation

    Play sound

    Plays a selected sound

    Highlight click

    Adds a visual highlight to a linked object in the presentation

  6. When you complete the changes in slide master view, on the message bar click Close Master to return to normal view.

Tip: Any object such as clip art or text can be an action button. To create an action button, select the object. On the Home tab, in the Insert group, click Shapes, point to Action Settings, and then select Custom. In the Action Settings dialog, make the selections you want for the action button.

Insert an action button on a single slide

  1. Select the slide that you want to add the action button to.

  2. On the Home tab, in the Insert group, click Shapes, point to Action Buttons, and then click the action button that you want.

  3. Drag across the location in the slide where you want the button to appear.

    Tip: To change the size of the action button, drag a corner until the button is the size that you want. To keep the button width and height proportions the same, hold down SHIFT as you drag.

  4. In the Action Settings dialog, select how to initiate the action by doing one of the following:

    To initiate an action

    Click

    When you click the action button

    The Mouse Click tab

    When you rest the mouse pointer on the action button

    The Mouse Over tab

  5. Click the actions that you want, and then click OK.

    Action

    Description

    None

    Cancels a previous action setting

    Hyperlink to

    Jumps to another slide, presentation, URL, file, or ends the presentation

    Run program

    Runs a program selected from the application menu or from a URL address

    Run macro

    Runs a previously created or loaded macro

    Object action

    Links an object such as a document or spreadsheet in the presentation

    Play sound

    Plays a selected sound

    Highlight click

    Adds a visual highlight to a linked object in the presentation

Add a sound to an action button

  1. On the slide, select the action button, right-click, and then select Action Settings.

    Note: If the action button is located on every slide, select the action button on the slide master.

  2. In the Action Settings dialog, select how to initiate the action by doing one of the following:

    To initiate an action

    Click

    When you click the action button

    The Mouse Click tab

    When you rest the mouse pointer on the action button

    The Mouse Over tab

  3. Select the Play sound check box, and then select the sound that you want.

See also

Rehearse and set slide timings

Insert an action button on every slide

  1. On the View menu, point to Master, and then click Slide Master.

  2. On the Home tab, under Insert, click Shape, point to Action Buttons, and then click the action button that you want.

    Home tab, Insert group

  3. Drag across the location in the slide where you want the button to appear.

    Tip: To change the size of the action button, drag a corner until the button is the size that you want. To keep the button width and height proportions the same, hold down SHIFT as you drag.

  4. In the Action Settings dialog, select how to initiate the action by doing one of the following:

    To initiate an action

    Click

    When you click the action button

    The Mouse Click tab

    When you rest the mouse pointer on the action button

    The Mouse Over tab

  5. Click the actions that you want, and then click OK.

    Action

    Description

    None

    Cancels a previous action setting

    Hyperlink to

    Jumps to another slide, presentation, URL, file, or ends the presentation

    Run program

    Runs a program selected from the application menu or from a URL address

    Run macro

    Runs a previously created or loaded macro

    Object action

    Links an object such as a document or spreadsheet in the presentation

    Play sound

    Plays a selected sound

    Highlight click

    Adds a visual highlight to a linked object in the presentation

  6. When you complete the changes in slide master view, on the message bar click Close Master to return to normal view.

Tip: Any object such as clip art or text can be an action button. To create an action button, select the object. On the Slide Show tab, under Set Up, click Action Settings.

Insert an action button on a single slide

  1. Select the slide that you want to add the action button to.

  2. On the Home tab, under Insert, click Shape, point to Action Buttons, and then click the action button that you want.

    Home tab, Insert group

  3. Drag across the location in the slide where you want the button to appear.

    Tip: To change the size of the action button, drag a corner until the button is the size that you want. To keep the button width and height proportions the same, hold down SHIFT as you drag.

  4. In the Action Settings dialog, select how to initiate the action by doing one of the following:

    To initiate an action

    Click

    When you click the action button

    The Mouse Click tab

    When you rest the mouse pointer on the action button

    The Mouse Over tab

  5. Click the actions that you want, and then click OK.

    Action

    Description

    None

    Cancels a previous action setting

    Hyperlink to

    Jumps to another slide, presentation, URL, file, or ends the presentation

    Run program

    Runs a program selected from the application menu or from a URL address

    Run macro

    Runs a previously created or loaded macro

    Object action

    Links an object such as a document or spreadsheet in the presentation

    Play sound

    Plays a selected sound

    Highlight click

    Adds a visual highlight to a linked object in the presentation

Add a sound to an action button

  1. On the slide, select the action button.

    Note: If the action button is located on every slide, select the action button on the slide master.

  2. On the Slide Show tab, under Set Up, click Action Settings.

    Slide Show tab, Set Up group

  3. In the Action Settings dialog, select how to initiate the action by doing one of the following:

    To initiate an action

    Click

    When you click the action button

    The Mouse Click tab

    When you rest the mouse pointer on the action button

    The Mouse Over tab

  4. Select the Play sound check box, and then select the sound that you want.

See also

Open an application from within a presentation

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