Insert a picture in a Word Online document using a screen reader

In Word Online, it’s easy to use a screen reader to add pictures, graphics, and photos to your document. You can add pictures from your computer or device, or from an online source like Bing.com.

Notes: 

  • This topic assumes that JAWS users have the Virtual Ribbon Menu feature turned off.

  • Word Online is a web-based application, so the keyboard shortcuts and navigation may be different from those in Word 2016. Learn more about Accessibility features in Word Online.

  • When you use Word Online, we recommend that you use Internet Explorer as your browser.

In this topic

Insert a picture from your computer

Follow these steps to insert a picture that's on your computer into your document.

  1. Place the insertion point where you want the picture to appear in your document.

  2. To move the focus to the ribbon, press Ctrl+F6 until you hear a tab name.

  3. To move to the Insert tab, press the Tab key, and then press Enter.

  4. To move to the Picture button, press the Tab key, and then press Enter. The Choose File to Upload dialog box opens with the focus in the File name box.

    Note: Typically when you insert a picture, Word Online looks on your computer for the most common image formats (.bmp, .gif, .jpg, .svg, .tiff, .dds, .wdp, .emf, .ico, .png, and .wmf). But, you can search across all file formats. To do that, in the Choose File to Upload dialog box, press the Tab key to move to the Image Files box, and then select All Files (*.*).

  5. Do one of the following:

    • Type the name of a picture to use, and then press Enter.

    • Browse for a picture in another folder by pressing Shift+Tab until you hear a folder name, and then pressing Enter. To browse folders, use the Tab key and the arrow keys. To go up a level, press Ctrl+Backspace. To go to the first picture in a folder, press the Tab key. When you hear the name of the picture you want, press Enter.

Insert a picture from the web

If you don’t have the perfect picture on your computer, you can search the web.

Note: When using photos, images, or clip art, you're responsible for respecting copyright. For images, the license filter in Bing can help.

  1. Place the insertion point where you want to insert the image in your document.

  2. To move the focus to the ribbon, press Ctrl+F6 until you hear a tab name.

  3. To move to the Insert tab, press the Tab key, and then press Enter.

  4. To move to the Online Pictures button, press the Tab key, and then press Enter. The Insert Pictures dialog box opens. You hear “Search Bing” and the focus is in the Bing Image Search box.

  5. Type a word or phrase that describes the type of image you want, and then press Enter. The search results are described.

  6. To insert the one you want to use, press Enter. (Or, to select the image, press Spacebar, and then, to move to the Insert button, press the Tab key and then press Enter.)

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or have questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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