Insert a citation

Use Word to add and manage citations within your document. By using the References tools, you can save time and eliminate common mistakes. These tools also save your sources, so you can quickly add more citations within your content. You can also add placeholders if you prefer to insert citations after you complete your document.

Tip: You can also create a bibliography page with your added sources.

In this article

Insert a citation from a new source

  1. Place the cursor where you want to insert a citation, and click References.

    The References tab
  2. Find the Style drop-down menu, and choose the citation style you prefer. The default style is APA.

    Note: Not all citation formats are the same. Check out the main differences among the APA, MLA, and Chicago styles.

  3. Click Insert Citation > Add a New Source.

    On the References tab, click Insert Citation, and then click Add New Source.
  4. In the Create Source dialog box, choose the Type of Source, and fill in the required fields.

    Note: The Type of Source you specify determines which field, or option, you need to define. Select the Show All Bibliography Fields check box to see every available field.

    The Create Source dialog box

    Note: Click in each field to see an example of proper entries.

  5. Click into the Tag name field to give your citation a unique identifier. By doing this, you can reuse citations throughout your document.

  6. Click OK to complete the citation. This creates a citation within the text where the cursor was.

    The citation is inserted.

Add additional citations from a previously used source

You can easily access citations you added previously. In fact, you can reuse them throughout your document. It's simple.

  1. Place the cursor where you want to insert a citation, and click References > Insert Citation.

  2. Find the citation by the Author or Tag name, and select the citation.

    List of citations in the document.

    Tip: You can insert a placeholder if you need to look up a citation later. Click References > Insert Citation. Click Add New Placeholder, and create a unique Tag name. Find the Placeholder in your content, and click the text to Edit Source details.

    A placeholder for the citation is inserted.

See Also

Add footnotes and endnotes

Format a table of contents

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