Import SharePoint tasks to the Project Web App database without a Project Web App site

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You can include the tasks that you’ve captured in a SharePoint task list in the Project Web App database for reporting or other data purposes. If you have already created a Project Web App site in the same site collection, you can add an existing SharePoint task list to Project Web App.

If you have not yet created a Project Web App site, or if you choose not to create one in the site collection that contains your task list, you can still import the task data into the Project Web App database.

This process involves the following three steps:

Step 1: Enable the Project Web App site collection features

When a Project Web App site is created in a SharePoint site collection, several web parts are enabled throughout the site collection. If you are opting not to create a Project Web App site, but you still want to be able to import task list data into the Project Web App database, you must enable those site collection features in a different way.

Have your administrator follow the steps in Enable the Project Web App site collection features. This enables the web parts in your site collection without creating a Project Web App site.

Step 2: Add the Project Center web part to a page

Once you’ve enabled the Project Web App web parts, you can add the Project Center web part to a site in your site collection. Add the web part to a page where you want to be able to click a button and import your task list(s).

To add the Project Center web part to a site:

  1. On the page where you want to add a button to import a task list, click Page, and then click Edit.

  2. On the Insert tab, in the Parts group, click Web Part.

  3. In the Categories section, click Project Web App.

  4. In the Parts section, click Project Center, and then click Add.

  5. Click once in the Project Center web part, and then, on the Web Part tab, click Web Part Properties.

  6. In the Project Center pane that appears, click Project Web App to expand it.

  7. In the Project Web App URL box, type the top-level URL for the site collection that contains your task list, and then click OK.

  8. On the Page tab, in the Edit group, click Save.

Step 3: Import your task list

After the Project Center web part is added, you can use it to import your task list to the Project Web App database.

To import a task list to the Project Web App database:

  1. Click once in the Project Center web part, and then click the Projects tab.

  2. In the Project group, click Add SharePoint Sites.

  3. On the Add SharePoint Sites to Project Web App dialog box, select the check box next to the current SharePoint site, where you added the Project Center web part.

  4. In the Project Name column for the selected row, type the project name that you want to use in the Project Web App database for this SharePoint task list.

  5. In the Tasks List column for the selected row, choose the task list from the SharePoint site that you want to include in the Project Web App database.

    Tip:  If you want to import multiple task lists from this SharePoint site, complete this procedure and then repeat the procedure using the same site, being sure to give the added task list a different project name.

  6. Click Add to add the task list to the Project Web App database using the project name you specified.

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