Global Properties: Meetings

Use this tab to configure online meetings, on-premises Web conferences, or dial-in conferences for your organization.

Anonymous participants

Use this list to specify whether users in your organization can invite anonymous participants to online meetings or conferences. An anonymous participant is an external user who does not have an Active Directory Domain Services (AD DS) identity and who is not federated with your organization. There are three choices:

  • Allow users to invite anonymous participants. Allow all users in your organization to invite anonymous participants to meetings.

  • Disallow users from inviting anonymous participants. Prevent all users in your organization from inviting anonymous participants to meetings.

  • Enforce per user. Prevent all users from inviting anonymous participants to meetings until you explicitly authorize a user to do so by configuring the user account properties.

Policy settings

Meeting policy includes global settings for meeting size, color definition, program sharing, meeting recordings, and media support. You can select one of the predefined policies or create one of your own.

Global policy

Choose the meeting policy for your organization from the list. The default policy is in force until you change it. By default, the name of each policy indicates the level of access to meeting features granted to the users to which the meeting policy is assigned.

If you prefer to assign a specific meeting policy for each individual user account, you can choose Use per user policy. You specify the meeting policy for a user by configuring the user account properties.

Policy Definition

Lists the available meeting policies, including custom policies that you have added. To create a custom policy, click Add. To redefine an existing policy, click the policy name in the list, and then click Edit.

Add

Create a custom policy.

Edit

Redefine the selected policy in the Policy Definition list.

Remove

Remove the selected policy from the Policy Definition list. We recommend, at the very least, that you keep the default policy to serve as a baseline template for defining new policies.

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Click to expand or collapse

If you enable Web conferencing at the global level, any user who is enabled for Office Communications Server 2007 R2 can join a meeting. If a user is enabled for Office Communications Server in a forest that supports Web conferencing, by default, a user can organize a meeting or conference and invite internal participants or federated users.

Additionally, you can configure Office Communications Server to permit users to invite anonymous participants. Anonymous participants are external users that do not belong to your organization or a federated partner. For example, you may want to invite a vendor to participate in an internal meeting. In this case, a user could send this vendor an invitation to the meeting and, when this vendor tries to join the meeting, the vendor’s identity is verified through a meeting key. To invite an anonymous participant to a meeting, however, the account of the user who organizes the meeting must be configured with the necessary permissions. You have the following configuration options for anonymous participation:

  • Give permission at the global level to invite anonymous participants to meetings or conferences, in which case all users in an Active Directory forest can invite anonymous participants to online meetings or conferences.

  • Deny permission to all users at the global level, in which case no users in the forest can invite anonymous participants to online meetings or conferences.

  • Enforce a meeting policy per user, in which case only individual users whose accounts are configured to allow anonymous participation can invite anonymous participants to online meetings or conferences.

To support anonymous participation in meetings, you must also configure edge server support to allow anonymous users to connect to your network.

Meeting features, except anonymous participation, are grouped and managed using meeting policies. You control which meeting features a meeting organizer can use during a meeting by configuring and applying specific policies. The meeting organizer’s meeting policy controls the meeting and applies to all meeting participants, not the meeting policy of the participant. For example, Bob is configured with a meeting policy that has IP audio enabled and Sue is configured with a default meeting policy that has IP audio disabled. As an attendee of Bob’s meeting, Sue can use IP audio because the meeting uses Bob’s meeting policy. However, when Sue organizes a meeting, all attendees of her meeting use her meeting policy, so IP audio is not available for the meeting.

By default, Office Communications Server has five meeting policy definitions. All meeting policies include the same features, but any or all of the features can be configured differently for each meeting policy. For details, see the Operations section of the Office Communications Server Technical Library.

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