Getting started

Microsoft Office Publisher 2007 is designed to help businesses create professional-looking publications in-house quickly and easily. With Publisher, you can create, design, and publish professional marketing and communication materials for print, e-mail, and the Web.

If you have never installed Publisher on your computer before, you will discover how easy it is to create a publication.

If you have publications that were created in earlier versions of Publisher, you can open those publications in Office Publisher 2007 and use the new features.

Note: 

What do you want to do?

Create a publication

Print your publication

Send your publication in mail or in e-mail

Convert your publication to a Web site

Create a publication

Office Publisher 2007 has been redesigned to make it even easier to quickly create or open publications. You can create your own publications with the professionally designed Publisher templates, customize the templates as needed, and then change from one type of publication to another by clicking a single button.

Get Help with Publisher Tasks

Office Publisher 2007 contains a new task pane, Publisher Tasks, that includes tips for creating your publication and quick links to frequently used features, such as the color scheme section of the Format Publication task pane. Publisher Tasks articles provide step-by-step assistance to help you use Publisher to communicate with your clients and manage your outreach efforts more effectively.

Learn how to write effective marketing publications, customize a publication with your business branding colors and fonts, prepare a publication for your mailing list or e-mail list, track the effectiveness of marketing campaigns, and perform e-mail marketing. For example, you can click Publisher Tasks and use the tips that you find to create a newsletter for your business.

Create a new publication

  1. Start Publisher, and then click one of the publication types in the Publication Types list. For example, click Newsletters.

  2. In the Newsletters catalog, click the design that you want, choose any other options that you want, such as a color scheme or a business information set, and then click Create.

    Note: For more information about publication options such as font schemes, and business information sets, see Create and change font schemes for a professional look and Create, change, or remove business information data.

To get helpful tips, click Publisher Tasks Publisher Tasks .

Note: After you create or open a publication in Office Publisher 2007, it is listed in the Recent Publications list. The Recent Publications list includes the last nine publications that you opened in Office Publisher 2007.

Quickly create a different publication

Do you need to create several publications for the same business? You can create different publication types that use the same options and information — such as the same color scheme and business information set. You can also quickly change from one publication type to another.

For example, if you are creating a newsletter but you are interrupted to create a business card, you can click Change Template and then select Business Cards as the new publication type. The new business card contains your color and font schemes, your business information set, and any other appropriate information that you added to the newsletter publication.

Important: If you convert a saved publication to a different publication type, be sure to save the new publication with a new file name, or you may overwrite your earlier publication.

For more information, see Change from one type of publication to another.

Use the Extra Content task pane section

When you convert one type of publication to another, Publisher moves any content that doesn't easily fit into the new publication type to the Extra Content section of the Format Publication task pane. When you try to close a publication that has content in the Extra Content section, Publisher notifies you, so that you won't lose your work. For example, if you create a newsletter and then you change the template to a business card, the business card is created but the Extra Content section is opened, and you must decide whether to insert, delete, or move the extra content to the Content Library before you can close the publication.

For more information about the Extra Content task pane section, see Change from one type of publication to another.

Save and reuse content in the Content Library

When you create branding for your business, you can store it and use it again in subsequent publications. If you create logos, lists of services, success stories, maps to a business location, testimonials, and pictures that you plan to reuse in your future publications, add these items to the Content Library.

For more information about adding content to the Content Library, see Add Item to Content Library dialog box.

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Print your publication

Printing your publication is easy. On the File menu, click Print.

Print a two-sided publication

Office Publisher 2007 has a wizard that helps you set up and insert your paper so that your publication prints both sides of the page correctly.

For more information about two-sided printing, see Print on both sides of a sheet of paper (duplex).

Change the page size

After you create your newsletter, you may want to print it so that you can hand out copies at your business. Did you select the paper size that you wanted when you created the newsletter? If not, in the Format Publication task pane, click Change Page Size, and then select the page size and margin guides that you want.

For more information about changing page size, see Change page size, paper size, or page orientation.

Important: If you change the page size and the margins, be sure to check your publication to make sure that it looks the way that you want before you print it. You may need to move art and text boxes so that they look nice in the publication.

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Send your publication in mail or in e-mail

After you create your newsletter, you may want to mail the newsletter or send it as an e-mail message to your customers. You can also personalize it to include each recipient's name and address and a personalized greeting by using the Mail Merge or E-Mail Merge task pane.

Send as an e-mail message

You can send your newsletter as an e-mail message or as an attachment to an e-mail message to one or many recipients. If you want to send your newsletter to just a few recipients, you can simply send it as an e-mail message.

Important: If you have not created an e-mail account on the computer that you are sending your newsletter as an e-mail message from, you will need to set up your e-mail account after step 2 below.

  1. On the File menu, click Send E-mail, and then click Send as Message.

  2. Click either Send all pages or Send current page, and then click OK.

    Note: If you click Send all pages, the Send All Pages as Message dialog box opens. Click either Yes or No. If you click Yes, the Save As dialog box opens. Be sure to save the new publication with a new file name, or you may overwrite your earlier publication.

  3. In the To box, type the e-mail addresses where you want to send your newsletter e-mail message.

  4. In the Subject box, type the subject of your newsletter.

Design Checker

To help ensure that your e-mail message will get to its intended recipients and look the way that you intended, use the Design Checker. The Design Checker reviews your publication for a variety of design and layout problems, identifies potential problems, and provides the location of the problem and options to fix the problem. For example, if your message has many high-quality photos or it has bitmapped text, the Design Checker indicates that the file size may be too large for some recipients' mailboxes.

For more information about the Design Checker, see Design Checker.

Send as an attachment to an e-mail message

If you decide to send your newsletter as an attachment to an e-mail message, you need to choose whether you want to send it as a Publisher file, a PDF file, or an XPS file.

Important: This procedure assumes that you already have an e-mail profile set up on the computer that you are using to send the e-mail message.

  1. On the File menu, click Send E-mail.

  2. Click either Send Publication as Attachment, Send Publication as PDF Attachment, or Send Publication as XPS Attachment.

    Important: You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

  3. In the To box, type the e-mail addresses where you want to send your newsletter e-mail message.

  4. In the Subject box, type the subject of your newsletter.

  5. Click Send.

Use mail merge or e-mail merge

If you want to send your newsletter to many recipients and you want to personalize it, you can perform an e-mail merge. Just as when you perform a mail merge, when you perform an e-mail merge, you must open a new or existing publication and then use the E-mail Merge task pane to connect to a data source and create an e-mail merge. You can use an existing data list, create a list from Microsoft Office Outlook Contacts, or type a new list. The E-Mail Merge task pane steps you through the process to create an e-mail merge.

To perform a mail merge, you must open a new or existing publication and then use the Mail Merge task pane to connect to a data source and create a mail merge. You can use an existing list of contacts or type a new list. The Mail Merge task pane steps you through the process to create a mail merge.

For more information about creating a mail merge, see Create a mail merge.

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Convert your publication to a Web site

Now that you have created a print publication and a publication that you sent to a select group of your customers in e-mail, it is time to convert the publication to a Web site. Fortunately, Office Publisher 2007 can also help you create professional-looking Web sites that are customized for your needs. Publisher has new and enhanced features for creating, editing, publishing, and updating Web sites. You can also convert a Web publication to a print publication with Office Publisher 2007.

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