Get started using a screen reader with the OneDrive app for Windows 10

With a screen reader and keyboard shortcuts, you can use the OneDrive app for Windows 10 to store and share your files across devices. The OneDrive app is built into Windows 10 and appears automatically in File Explorer and as a location to save files. Files that you save to OneDrive are available online at OneDrive.com and offline on your PC, so you can use them anytime—even when you’re not connected to the Internet. When you reconnect, OneDrive syncs the online files with the files on your computer or device.

Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

In this topic

Getting started

With Windows 10, you can open the OneDrive app by using either Cortana or File Explorer.

Open the app from the Cortana search bar

  1. To select the Cortana Search bar, press the Windows logo key.

  2. When you hear “Search box edit type and text,” type OneDrive. (In Narrator, you hear “Cortana window, Search box.”)

  3. When you hear “Microsoft OneDrive desktop app,” press Enter. The OneDrive app opens with the focus on the Items view. To move to the folder or file you want, use the Up arrow or Down arrow key.

Open the OneDrive app from File Explorer

  1. To open File Explorer, press the Windows logo key+E. File Explorer opens with the focus in the Items view on the Frequent folders list.

  2. Use the arrow keys until you hear “OneDrive,” and then press Enter. To move to the folder or file you want, use the arrow keys.

Tip: If your OneDrive folder isn’t listed in Items view in Frequent folders, move to the Navigation pane. Press Shift+F6, press the Down arrow key until you hear "OneDrive,"and then press Enter.

Open an item

Select the item you want to open, and then press Enter.

Upload (add) a folder or file

Upload a folder or file from File Explorer

  1. To open File Explorer, press the Windows logo key+E.

  2. Select the folder or file you want to upload to OneDrive, and press Shift+F10. The Context menu opens, and you hear “Context menu.”

  3. Press N, Enter. The Send to submenu opens, and you hear “Send to submenu, Bluetooth device.” (In Narrator, you hear “Bluetooth device, Menu item.”)

  4. Press the Down arrow key until you hear “OneDrive,” and then press Enter. The file is uploaded to your OneDrive.

Upload a file while the file is open

  1. Open the file you want to upload, and press Alt+F. Backstage view opens, and you hear “Backstage view, Info tab.” (In Narrator, you hear “Selected, Info tab.”)

  2. To select the Save As tab, press A, A.

  3. When you hear “Save As features, Add a Place tab,” press K or use the Up arrow and Down arrow keys until you hear “OneDrivedash Personal,” and press Enter. (In Narrator, you hear “Add a Place.”)

  4. In your OneDrive folder list, to select the folder where you want to save the file, use the Up arrow and Down arrow key. The Save As dialog box opens with the focus on the File name box.

  5. Type in a name for the file or, to select a name, use the Down arrow key.

  6. To save the file, press the Tab key to move to the Save button, and then press Enter or Alt+S.

Download files from OneDrive to your device

By default, all folders in yourOneDrive folder are available online and offline on your device. If you’re using the OneDrive app on your device and want to download an item from OneDrive to your device, press Ctrl+C, move to the folder where you to download it, and paste it (press Ctrl+V).

Share items by using a context menu

Choose from the following scenarios for more information:

Share an item and permit others to view the item only

  1. Select the folder or file you want share, and press Shift+F10.

  2. The Context menu opens, and you hear “Context menu, Open.”

  3. Press the Down arrow key until you hear “Share a OneDrive link,” and then press Enter. A tool tip opens, and you hear “Your link is ready to paste” or a sound indicating the tool tip pop-up window. A link to your file is pasted to your clipboard.

  4. Copy the link from your clipboard. (To go to your clipboard, in the file you want to share, press Alt+H, F+O.)

Anyone you send this link to will be able to open and view the file.

Share a link to an item

  1. Select the folder or file you want share, and press Shift+F10.

  2. The Context menu opens, and you hear “Context menu, Open.”

  3. Press M, or press the Up arrow or Down arrow key until you hear “More OneDrive sharing options,” and then press Enter. OneDrive on the web opens with the focus in the Share window, and you hear “Share” and the name of your file.

  4. To get a link for the file, press the Tab key until you hear “Get a link” and then press Enter. Press the Tab key to move to the Copy button, and then press Enter.

Anyone you send this link to will be able to open, read, and edit the file.

Share a link to an item and set a permission level

  1. Select the folder or file you want share, and press Shift+F10.

  2. The Context menu opens, and you hear “Context menu, Open.”

  3. Press M, or press the Up arrow or Down arrow key until you hear “More OneDrive sharing options,” and then press Enter. OneDrive on the web opens with the focus in the Share window, and you hear “Share” and the name of your file.

  4. Press the Tab key until you hear “Email link,” and press Enter.

  5. When you hear “Enter a name or email address,” type a name or email address. Press the Tab key to move to the Choose a permission level box. The default setting in the Choose a permission level box is Can edit. To select the Can view option, press the Down arrow key.

  6. Press the Tab key to move to the Include a message box, and, if you want to, type a message.

  7. Press the Tab key to move to the Share button, and then press Enter.

Manage permissions

  1. Select the folder or file you want share, and press Shift+F10.

  2. The Context menu opens, and you hear “Context menu, Open.”

  3. Press M, or press the Up arrow or Down arrow key until you hear “More OneDrive sharing options,” and then press Enter. OneDrive on the web opens with the focus in the Share window, and you hear “Share” and the name of your file.

  4. Press the Tab key until you hear “Manage permissions,” and press Enter. The Share pane appears with the focus on the Add people link, and you hear “Add people link.” The Share pane also lists the people you have shared the file with, the link that you can share with others who should be able to edit the file, more information, and comments (if available).

  5. To share with more people, press Enter. The Add people window opens, and you hear “Enter a name or email address edit.” Type a name or email address. If there is more than one match, you hear “Suggestions are available.” To select the correct address, use the Up arrow and Down arrow keys and press Enter.

  6. To move to the Choose a permission level box, press the Tab key.

  7. The default setting in the Choose a permission level box is Can edit. To select the Can view option, press the Down arrow key until you hear “Can view.”

  8. To include a personal message to the sharing invitation, press the Tab key. When you hear “Include a personal message to this invitation, Optional,” type a message.

  9. Press the Tab key to move to the Share button, and then press Enter. An email message with the link is sent to the person.

Share an item by using the OneDrive ribbon

  1. In the OneDrive app showing your file list, select the item you want to share.

  2. Press Alt+S, W. When you hear “Specific people,” press Enter. (To select the Specific people option, you may need to press the Down arrow key.) The File Sharing dialog box opens with the focus on the edit combo box, and you hear “File sharing, Type a name and then click Add.”

  3. Select the people you want to share the file with:

    • To share with specific people, type a name or, to move to the list of contacts, press the Tab key and then, to select a contact from the list, use the Down arrow key.

    • To share with everyone, press Alt+Down arrow, press the Down arrow key until you hear “Everyone,” and then press Enter.

    • To find people, press Alt+Down arrow, press the Down arrow key until you hear “Find people,” and then press Enter. The Select Users or Groups dialog box opens, where you can specify where to look.

  4. Press the Tab key to move to the Add button, and then press Enter. The name is added to the list.

  5. To move to the list of names to set permissions, press the Tab key and, to move to the name, use the Down arrow key.

  6. The default permission level is Read.

  7. Press the Tab key to move to the Share button, and then press Enter.

Stop sharing an item

  1. Select the item you want to share.

  2. Press Alt+S, S+S, and then Enter.

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