Format text in a Visio drawing

Use this procedure to set text formatting in a shape, text box, or on the drawing page.

  1. Double-click the text you want to edit.

  2. With the text tool I-beam pointer , do one of the following:

    • Click in text that you want to format. This applies any format changes to the entire block of text that you clicked in.

    • Highlight the specific sections of text that you want to format. This applies format changes only to the text that you highlighted.

  3. Use the text format commands on the Home tab, in the Font group or the Paragraph group. To see more options and advanced options, click the dialog box launcher Dialog Box Launcher to open the Text dialog box.

  4. Click a blank area on the page or press Esc to finish.

Apply a text format to all uses of a shape

If you want a certain shape to have the same text formatting each time that you use it, it might be easiest to create a Master Shape.

  1. Create a shape on the page and apply the text formatting that you want that shape to have each time.

  2. Open a new stencil, your Favorites stencil, or a custom stencil that you created.

    • To open a new stencil, in the Shapes window, point to More Shapes, and then click New Stencil.

    • To open a custom stencil, in the Shapes window, point to More Shapes, click My Shapes, and then click the name of the stencil that you want.

      If the stencil is not editable, right-click the stencil title bar, and then click Edit Stencil. The icon in the stencil title bar changes to an asterisk (*), indicating that the stencil is editable.

  3. Right-click the stencil window and then click New Master.

  4. Using the Pointer Tool, drag the shape that you want to reuse to the stencil window, to create a master shape.

  5. If you want to make more changes to the new master shape, in the stencil window, right-click the master shape, click Edit Master, and then click Edit Master Shape.

To use the new master shape, drag it from the stencil window onto your drawing. You can edit the text as needed, and the text will have the same formatting.

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