Filter items by category

Filtering by category can help you stay focused because you see items only in the categories that you choose. For example, while you prepare for a trip, you can choose to display only the tasks that you've assigned to the Travel category.

Do any of the following:

Filter messages by category

  1. At the bottom of the navigation pane, click Mail  Mail button for Outlook 2016 Mac .

  2. In the folder list, click the folder containing the messages that you want to filter.

  3. Outlook 2016 for Mac

    On the Home tab, click the arrow next to Filter Email,

    Filter mail button

    click a filter, or hover over a choice with a right arrow, and choose a filter under the sub menu.

    Filter drop down menu

    Note: To turn off filters, on the Home tab, click Filter Email. You can also click Clear All Filters from the Filter Email drop down list.

    Outlook 2011 for Mac

    On the Home tab, click the arrow next to Filters, point to Category, and then click a category.

    Home tab, Filters

    Note: To turn off filters, on the Home tab, click Filters. You can also turn off filters by clicking another folder in the folder list, or by changing to a different view.

Filter events, contacts, tasks, and notes by category

The navigation pane lets you filter items by category when you view calendar events, contacts, tasks, and notes.

  1. At the bottom of the navigation pane, click Calendar, Contacts, Tasks, or Notes.

  2. In the navigation pane, make sure that the category list is showing.

    Category filters

  3. Select or clear the category check boxes to show or hide items in the item list or calendar.

Show or hide categories in the navigation pane

If you have some categories that you don't use very often, you can hide those categories from the list in the navigation pane. For example, you may want to hide the category listing for a project that has been completed. Hiding a category in the navigation pane does not hide all the items in that category. It just allows you to see a shorter category list.

  1. On the Outlook menu, click Preferences.

  2. Under Personal Settings, click Categories.

  3. Under Show in Navigation Pane, select or clear the check boxes that you want.

    Note: By default, when you create a new category, the category is displayed in the navigation pane. To turn off this preference, on the Outlook menu, click Preferences, click Categories, and then clear the Show new categories in navigation pane check box.

See also

Create or edit a category

Categorize an item

Display all items in a category

Filter messages or tasks

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