Enable or change a keyboard layout language

After you enable the keyboard layout for two or more languages in the Windows operating system, you can use the Language bar to switch between languages that use different keyboard layouts.

Notes: 

  • If you want to enable a keyboard language in both Windows and Office, follow the Windows language instructions.

  • If you just want to insert a few symbols or foreign characters, and you only type in languages with a Latin alphabet, such as English or Spanish, you can insert symbols without switching to a different keyboard layout.

Click on the headings below for more information 

Enable keyboard layouts for different languages

The language of your keyboard layout controls the characters that appear on your screen when you type. By using the different layouts, you can type all the characters for the language you choose, including diacritics such as the umlaut (ä) in German and the tilde (ñ) in Spanish.

After you enable a keyboard layout for a particular language, you can easily switch between keyboard languages with the Language bar.

To enable a keyboard layout for a different language:

  1. In an Office program, click File > Options > Language.

  2. Under Choose Editing Languages, select the language you want in the Add additional editing languages box, and then click Add.

    Add Additional Editing Languages list

  3. The new language will appear in the list above, under Editing Language.

  4. If you see Not enabled next to the language under Keyboard Layout, the keyboard layout has not been enabled.

    Editing Language Not Enabled

    Do the following:

    1. Click Not enabled.

    2. In the dialog box that opens, click Add a language, select your language in the list, and click Add.

    3. Close the Add a language dialog box. Your language should display as Enabled under Keyboard Layout in the Choose Editing Languages section.

    If you see Not installed next to the language, you might need a language pack to enable the proofing tools for that language. Click Not installed to be taken to this page Language Accessory Pack for Office 2016 where you can download the language accessory pack you need.

When you switch a language by using the Language bar, the keyboard layout changes to the keyboard for that language.

Use the Language bar when you:

  • Want to switch between languages with a Latin alphabet, such as English, Spanish, or French, and a language with a non-Latin alphabet, such as Arabic or Chinese.

  • Want to switch between languages with a non-Latin alphabet, such as Greek or Russian.

  • Prefer to use native keyboard layouts when you type in different languages that have a Latin alphabet.

Note: In most cases, after you have enabled the keyboard layout for two or more languages, the Language bar automatically appears in the taskbar or on the desktop. If the Language bar does not automatically appear after you enable a keyboard, see Where is the Language bar?

  1. After you have enabled the keyboard language that you want, open your document and place the cursor in the document where you want to start to type text in a different language.

  2. Click the language icon English keyboard indicator on the Language bar, and then click the language that you want to use.

    Keyboard shortcut:  To switch between keyboard layouts, press Alt+Shift.

    Note: The English keyboard indicator icon is an example; it shows that English is the language of the active keyboard layout. The actual icon shown on your computer depends on the language of the active keyboard layout and version of Windows.

    If you have set up more than one keyboard layout for a single language, you can switch between layouts by clicking the keyboard layout icon on the Language bar and then clicking the keyboard layout that you want to use. The name on the indicator changes to reflect the active keyboard layout.

  3. Repeat steps 1 and 2 to switch between different languages.

Tip: You can see the language of the proofing tools the program is using by looking in the program's status bar. The status bar is available only in the following Microsoft Office programs: PowerPoint, Visio, and Word. To turn on this option, right-click the status bar Status bar , and then click Language. When this option is turned on, you can click this segment of the status bar to show the Language dialog box and set the language of the selected text.

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In most cases, the Language bar automatically appears on your desktop or in the taskbar after you enable two or more keyboard layouts in the Windows operating system. You cannot see the Language bar if it is hidden or only one keyboard layout is enabled in the Windows operating system.

If you don't see the Language bar, do the following to check to see if the Language bar is hidden:

In Windows 10 and Windows 8

  1. Press the Windows logo key and type Control to search for the Control Panel app.

  2. Click Control Panel.

  3. Under Clock, Language, and Region, click Change input methods.

  4. Click Advanced settings.

  5. Under Switching input methods, select the Use the desktop language bar when it’s available check box, and then click Options.

    Office 2016 Windows 8 Switching Input Methods

  6. In the Text Services and Input Languages dialog box, click the Language Bar tab, and make sure that either the Floating On Desktop or the Docked in the taskbar option is selected.

    Office 2016 Windows 8 Text Services & Input Languages

In Windows 7

  1. Click Start, and then click Control Panel.

  2. Under Clock, Language, and Region, click Change keyboard or other input methods.

  3. In the Region and Language dialog box, click Change keyboards.

  4. In the Text Services and Input Languages dialog box, click the Language Bar tab.

    Language Bar tab

  5. Under Language Bar, check if the Hidden option is selected. If it is, select either Floating on Desktop or Docked in the taskbar.

In Windows Vista

  1. Click Start, and then click Control Panel.

  2. Under Clock, Language, and Regional Options, click Change keyboard or other input methods.

  3. In the Regional and Language Options dialog box, click Change keyboards.

  4. In the Text Services and Input Languages dialog box, click the Language Bar tab.

    Language Bar tab

  5. Under Language Bar, check if the Hidden option is clicked. If it is, click either Floating on Desktop or Docked in the taskbar.

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See Also

Add a language or set language preferences in Office

Check spelling and grammar in a different language in Office

Insert symbols

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