Edit a rich text, list column in SharePoint Online

The default setting for text in SharePoint list columns is plain text. But by choosing the enhanced rich text column setting, you can customize the font color, size, or style or markup of the text. You need Edit permission level or higher to create an enhanced rich text column.

Create an enhanced rich text column

Note: Does your screen look different than the examples here? Your administrator may have classic mode set on the list, or you're using an earlier version. If so, see Format the text under column headings in lists. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic for the steps to set the default experience.

  1. In the app launcher Office 365 app launcher icon , click SharePoint, locate and go to the site, and then open the list. If you can’t find the list, click Settings Settings icon , click Site Contents, and then open the list.

  2. In the Command bar, click View options Lists View Options Icon , and the click Manage views.

    If View options Lists View Options Icon is not visible, make sure you are not editing a list or have selected one or more items. Also, you may not have permission. In that case, contact the Office 365 admin or the site or list owners.

  3. Click the name of the view you want to change.

  4. In the Columns section, click Create column.

  5. In the Name and Type section, select Multiple lines of text and, in the Additional Column Settings section, under Specify the type of text to allow , select the Enhanced rich text (Rich text with pictures, tables, and hyperlinks) option.

    Creating an enhanced rich text column

  6. Click OK.

Edit an enhanced rich text column

  1. In the app launcher Office 365 app launcher icon , click SharePoint, locate and go to the site, and then open the list. If you can’t find the list, click Settings Settings icon , click Site Contents, and then open the list.

  2. Select the item, and then on the Command bar, click Edit Lists Edit Icon .

    You can’t edit an enhanced rich text column in Quick Edit view.

  3. In the enhanced rich text column, click the Pen Lists Pen Icon to display the Edit window.

    • To save, copy, attach, or spell check, click the EDIT tab.

      Lists Edit Tab

    • To format fonts and paragraphs, apply styles, or do markup, click the FORMAT TEXT tab.

      Lists Format Text Tab

    • To insert tables, objects, links, files, or embedded code, click the INSERT tab.

      Lists Insert Tab

  4. Click Save.

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Updated October 31, 2016

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