Download your Word Online document using a screen reader

Word Online automatically saves all your work to your OneDrive folder in the cloud. This article shows you how to use keyboard shortcuts and your screen reader to download and save your document in another location or format.

Notes: 

  • Word Online is a web-based application, so the keyboard shortcuts and navigation may be different from those in Word 2016. Learn more about Accessibility features in Word Online.

  • This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature. When you use Word Online, we recommend that you use Internet Explorer as your browser.

In this topic

Download a document to your computer

Download your document as a PDF

Download a document to your computer

  1. To move the focus to the ribbon, press Ctrl+F6 until you hear a tab name.

  2. Press Shift+Tab until you hear “File button,” and then press Enter.

  3. Press the Down arrow key until you hear “Save As,” and then press Enter.

  4. In the Save As pane, press the Down arrow key until you hear “Download a copy,” and then press Enter. The Microsoft Word Online dialog box opens.

  5. Press the Tab key until you hear “Click here to download your document,” and then press Enter. An Internet Explorer notification bar opens.

    Note: You might hear "Click here to download your document" a second time. You can ignore this and proceed to the next step.

  6. To move the focus to the notification bar, press Alt+N. Your screen reader announces the Save button.

  7. Do one of the following:

    • To save the document in a default location, press Enter.

    • To save in a different location, move to Save As and press Enter. In the Save As dialog box, type a file name, choose the folder you want, and then press the Tab key to move to the Save button and press Enter.

  8. To return the focus to the document in Word Online, in the notification bar, press the Tab key to move to the Close button and press Enter. If the focus then moves to a blank tab in your browser, close it by pressing Ctrl+W.

  9. To close the Microsoft Word Online dialog box, press the Tab key to move to the Close button and then press Spacebar.

Download your document as a PDF

The Portable Document Format (PDF) is handy for sharing a document with others, particularly when you don’t want them to make changes.

  1. To move the focus to the ribbon, press Ctrl+F6 until you hear a tab name.

  2. Press Shift+Tab until you hear “File button,” and then press Enter.

  3. Press the Down arrow key until you hear “Save As,” and then press Enter.

  4. In the Save As pane, press the Down arrow key until you hear “Download as PDF,” and then press Enter. The Microsoft Word Online dialog box opens with a link to your PDF.

  5. Press the Tab key until you hear “Click here to view the PDF of your document,” and then press Enter. An Internet Explorer notification bar opens, and you hear, “Do you want to save document?”

  6. To move the focus to the notification bar, press Alt+N.

  7. Press the Tab key to move to the Save button and do one of the following:

    • To save in the default location, press Enter.

    • To save in a different location, press the Down arrow key, move to Save As, and then press Enter. In the Save As dialog box, type a file name, choose the folder you want, and then press the Tab key to move to the Save button and press Enter.

  8. To return the focus to the document in Word Online, in the notification bar, press the Tab key to move to the Close button and press Enter. If focus moves to a blank tab in your browser, close it by pressing Ctrl+W.

  9. To close the Microsoft Word Online dialog box, press the Tab key to move to the Close button and press Spacebar.

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