Differences between using a notebook in the browser and in OneNote

Microsoft OneNote Online lets you take notes and organize note pages in a web browser. For more advanced editing features, use thes Open in OneNote command. When you save the notebook in OneNote, it is saved on the website where you opened it in OneNote Online.

The notebook you open in OneNote Online is the same as the notebook you open in the OneNote desktop application, but some features work differently in the two environments.

File formats supported in OneNote Online

OneNote Online opens OneNote 2010 notebooks (.one files).

OneNote Online can’t open notebooks in other file formats. For example, these formats are not supported: OneNote 2003 or OneNote 2007 notebooks (.one), OneNote Package (.onepkg), and Portable Document Format (PDF).

Features supported for viewing and printing

When you view notes in OneNote Online, you can page through a notebook, expand and collapse sections, see who has contributed which notes, and see previous versions of a page.

However, some features work differently in the browser than they do in the OneNote desktop application. To use features that are not available in OneNote Online, click Open in OneNote (requires OneNote 2010).

This feature

Works like this in OneNote Online

Print

Print is not available in OneNote Online. Instead, use your browser’s print feature. Use Print Preview to see if you need to scroll to a part of the notebook, or switch page orientation from Portrait to Landscape.

Audio and video

OneNote Online does not play audio and video content, but the media is preserved in the notebook.

Search

Search is not available in OneNote Online. Instead, use your browser’s search feature to search a page of notes.

Zoom

Zoom is not available in OneNote Online. Instead, use your browser’s zoom feature.

Shapes, equations, ink

In OneDrive, OneNote Online displays shapes and ink, but equations are displayed as placeholders. In SharePoint, equations and ink are displayed as placeholders, and shapes are hidden.

Rule lines and page color

OneNote Online cannot display these, but they are preserved in the notebook.

Features that differ between the browser and the desktop

When you edit notes, some features work differently in the browser than they do in the OneNote desktop application. The following tables describe how OneNote Online supports features that might apply to your notes. To use features beyond what’s available in OneNote Online, click Open in OneNote (requires OneNote 2010).

Opening notebooks

This feature

Works like this in OneNote Online

Information Rights Management (IRM)

OneNote Online can’t open notebooks that are protected with Information Rights Management. Open these notebooks in the OneNote desktop application.

Editing and formatting

This feature

Works like this in OneNote Online

Copy and Paste

Copy and paste text. Text pasted in OneNote Online is loses formatting such as bold and italics.

Font formatting

Apply bold, italics, underline, font, size, and color. Note: the Format Painter command is not available in OneNote Online.

Text formatting

Align text left, right, or centered; run text right-to-left or left-to-right; increase or decrease indentation; format text as a bulleted or numbered list.

Numbering and bullets

Apply built-in numbering or bullet formats.

Styles

Apply one of a gallery of built-in styles. You can also clear formatting.

Search

Search is not available in OneNote Online. Instead, use your browser’s search feature to search a page of notes.

Insert Space

The command for creating empty space on the page is not available in OneNote Online. Try moving notes around to make room, or start a new page.

Rule lines and page color

Commands for changing the look of the page are not available in OneNote Online. Rule lines and page color are hidden in OneNote Online, but they are preserved in the notebook.

Co-authoring

Multiple authors can work simultaneously in OneNote 2010, OneNote Online, and OneNote Mobile. Show and hide author names.

Follow-up on notes

This feature

Works like this in OneNote Online

Tags

Tag notes for follow-up, and remove tags when you want. Tags cannot be customized in OneNote Online, and your custom tags are not available to apply. However, OneNote Online displays custom tags, and you can remove them.

Find Tags

This feature is not available in OneNote Online.

Outlook integration

OneNote Online does not support commands that work with Microsoft Outlook (E-mail Page, Outlook Tasks, or Meeting Details).

Reviewing

This feature

Works like this in OneNote Online

Proofing tools

Check spelling and set the proofing language, using the built-in dictionary. OneNote Online does not use a custom dictionary and does not include translation or a thesaurus.

Page versions

View and restore previous versions of a page.

Review notes by unread, recent, and author

Notes cannot be marked as read or unread in OneNote Online, and reviewing edits by how recent they are or by author is not available.

Objects

This feature

Works like this in OneNote Online

Hyperlinks

Insert, edit, and follow hyperlinks. Links to locations within the notebook work, but cannot be created in OneNote Online.

Tables

Tables are created the same way in OneNote Online as they are in the OneNote desktop application.

Pictures, clip art, and screen clippings

Insert pictures stored on your computer, or insert clip art available on Office.com. You can change the size of pictures, and add Alt-text. More sophisticated features for working with pictures, such as rotating or ordering in layers back-to-front, are not available in OneNote Online. You can’t take screen clippings in OneNote Online, but screen clippings in your notes display as pictures in OneNote Online.

Video and audio

These are preserved in the notes, but cannot be recorded in OneNote Online. Video is displayed as a placeholder, and audio is hidden in OneNote Online.

Shapes, equations, and ink

These can’t be inserted or edited in OneNote Online. In OneDrive, you can select and delete shapes, ink, and equation placeholders. In SharePoint, you can select and delete placeholders for these objects.

Symbols

These can’t be inserted or edited in OneNote Online, but OneNote Online displays them as expected.

Embedded files and printouts

These are preserved in the notebook but are displayed as placeholders in OneNote Online in Editing view. In Reading view they are hidden.

Timestamp

The commands for inserting the current date and time are not available in OneNote Online, but OneNote Online displays them as expected.

Linked notes

The ability to link note-taking to files is not available in OneNote Online, and links to files are hidden. However, they are preserved in the notes.

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