Customize the navigation in SharePoint Online

By default, the SharePoint Online navigation has links to OneDrive and Sites. But you can customize the navigation by choosing which options you’ll show to users and which options you’ll hide. Not sure what the default links are? Here’s an explanation.

Navigation link

Description

OneDrive

A personal cloud-based library intended for storing and organizing work documents. As an integral part of Office 365 or SharePoint Server 2013, OneDrive for Business lets users work within the context of your organization, with features such as direct access to your organization’s address book. See What is OneDrive for Business? for more information.

Sites

Enables users to create new team sites where they can manage projects and related documents. Some organizations use team sites in addition to OneDrive libraries; some use them instead of OneDrive. For more information see Let users create their own team site.

OneNote Class and Staff Notebooks

If you're using the Office 365 Education subscription, you have the option to show OneNote Class Notebooks and OneNote Staff Notebooks. Teachers use Class Notebooks to set up personal workspaces for students using content libraries for handouts and collaboration spaces for lessons.

Teachers and staff can use Staff Notebooks to work together using content libraries for shared information and collaboration spaces for everyone to work together.

When you choose to show or hide particular options, your decisions aren’t permanent. You can go back and change the settings at any time. Also, hiding features doesn’t remove them from SharePoint Online. It just makes them inaccessible to users.

To hide navigation options

  1. Log in to Office 365 with a tenant administrator account.

  2. Click Admin > SharePoint.

    SPO admin center with SharePoint highlighted

  3. Choose Settings on the left.

  4. In Show or Hide Options, choose which links to show or hide for Sites and OneDrive for Business.

    SPO SharePoint Settings Show/hide options section

    Note:  Turn on the appropriate navigation links for the set of SharePoint Online service features that you have purchased. For example, if you have OneDrive for Business with Office Online, then you would only turn on the OneDrive link, and not the Sites link. OneDrive for Business with Office Online does not include the Sites features and users would see Access Denied messages if they clicked the links.

  5. Choose OK to save the settings and update the navigation.

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