Customize styles in Word for Mac

You can use styles to format your document so you can quickly and easily apply a set of formatting choices consistently throughout your document. If you want formatting choices that are not available from the built-in styles and themes available in Word, you can modify existing styles, create new styles, and save these changes to your document and template. You can also add them to the Quick Styles list for easy access.

Apply a set of styles

Select a location or text in your document and do one of the following:

  • On the Home tab, in the Styles group, click the style you want.

  • To apply a custom style or Quick Style set, on the Home tab, in the Styles group, click the Styles Pane button, and then choose a style in the Apply a style list.

Modify an existing style

  1. On the Format menu, click Style.

  2. In the Style dialog box, click Modify.

    Click Modify to make changes to the selected style.
  3. Change the settings that you want to modify, such as the font, in the Modify Style dialog box.

    In Modify Style, you can change the settings that Word implements when you apply the style.
  4. You can specify that your new or modified style be added to the template that the current document is based on by selecting Add to template.

  5. For easy access to a style while using Word, select Add to the Quick Style list.

    The Quick Style list displays styles on the Home tab.

    The Quick Styles list makes applying styles to your document quick and easy.
  6. Click OK.

Add a new custom style

You can create a new style and add it to the Quick Style list.

  1. On the Home tab, in the Styles group, click the Styles Pane button.

    On the Home tab, Styles Pane is highlighted .

  2. Click New Style.

  3. In the Name box, type a name for the new style.

  4. Select any additional options you want under Properties.

  5. Select the formatting options that you want under Format.

  6. Select the Add to Quick Style list check box, and then click OK.

  7. Your new style is applied is added to the Styles group on the Home tab.

Delete a custom style

You can delete a custom from the Quick Style Gallery when you no longer need it.

  • On the Home tab, in the Styles group, Control+click or right-click the style you want to delete, and then click Remove from Quick Style Gallery.

See also

Differences between templates, themes, and Word styles

Change and save a theme in Word for Mac

After you have applied styles to paragraphs, headings, and other elements in your document, you can apply a set of coordinated Quick Styles. Quick Style sets (such as Distinctive) are a collection of styles that are designed to work together to create an attractive and professional-looking document. For example, one set of Quick Styles may include styles for several heading levels, body text, a quotation, and a title. Although a Quick Style set likely contains all of the styles that you need, you may want to add a new style or change a few of the styles in a Quick Style set to reflect your document style preferences. After you add or change styles, you can save the new style combination as a custom Quick Style set by using a different name.

Apply a Quick Style set

When you apply a Quick Style set to your document, all of the styles in your document automatically change to match what's defined in the Quick Style set. If you don't like the Quick Style set that you've applied, you can easily select another. Word automatically updates the look of your document based on the new Quick Style you've selected.

  • On the Home tab, under Styles, click Change Quick Styles settings  Change Quick Styles settings button , and then click the style set that you want.

Change an existing style and create a custom Quick Style set

You can change the attributes of an existing style, such as a heading or list style and then save it as part of a custom Quick Style set.

  1. On the Home tab, under Styles, press and hold CONTROL , click the style that you want to modify, and then click Modify.

  2. In the Modify Style dialog box, make any changes to the style that you want, select the Add to Quick Style list check box, and then click OK.

  3. On the Home tab, under Styles, click Change Quick Styles settings  Change Quick Styles settings button , and then click Save as Quick Style Set.

  4. In the Save As box, type a name for the Quick Style set, and then click OK.

Add a new style and create a custom Quick Style set

You can add a new style to a Quick Style set.

  1. On the Home tab, under Styles, click Manage the styles that are used in the document  Manage the styles that are used in the document .

  2. Click New Style.

    Under Styles, click New Style

  3. In the Name box, type a name for the new style.

  4. Select the options that you want, or click the Format pop-up menu to see additional options.

    Select options or click Format

  5. Select the Add to Quick Style list check box, and then click OK.

  6. On the Home tab, under Styles, click Change Quick Styles settings  Change Quick Styles settings button , and then click Save as Quick Style Set.

  7. In the Save As box, type a name for the Quick Style set, and then click OK.

Delete a custom Quick Style set

You can delete a custom Quick Style set when you no longer need it.

  1. In the Finder, open /Users/ username/Library/Application Support/Microsoft/Office/Style Sets folder.

  2. Drag the custom Quick Style set that you want to delete to the Trash.

See also

Apply, change, create, or delete a style

See where styles are applied in a document

Copy styles and AutoText between documents or templates

Differences between templates, themes, and Word styles

Change or remove a theme

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