Crop a picture in Office for Mac

You can use the cropping tools in Office for Mac to trim and remove unwanted portions of pictures by using standard cropping, cropping to a shape, or cropping to fill a shape.

What do you want to do?

Note: Applies to Word, PowerPoint, and Excel

  1. In your file, select the picture that you want to crop.

  2. On the Picture Format tab, click the arrow next to Crop.

    Crop button on the Picture Format tab

    Note: If you do not see the Picture Format tab, make sure that you selected a picture (and not a shape).

  3. Click Crop.

    PPT for Mac Crop Menu
  4. Do one of the following:

    • To crop one side, drag the center cropping handle on that side inward.

    • To crop equally on two sides at the same time, press and hold the SHIFT + OPTION keys while you drag the center cropping handle on either side inward.

    • To crop equally on all four sides at the same time, press and hold the SHIFT + OPTION keys while you drag a corner cropping handle inward.

  5. Click away from the picture to see the cropped image.

Note: After you crop a picture, the cropped parts remain as part of the picture file. To permanently remove the cropped portion and reduce your picture size, see Delete cropped areas of a picture.

Note: Applies to Word, PowerPoint, and Excel

  1. In your file, select the picture that you want to crop.

  2. On the Picture Format tab, click the arrow next to Crop.

    Crop button on the Picture Format tab

    Note: If you do not see the Picture Format tab, make sure that you selected a picture (and not a shape).

  3. Point to Crop to Shape and then click the shape you want to crop to.

    PPT for Mac Crop Menu

Note: Applies to Word, PowerPoint, and Excel

After you hae added a picture to a shape, you can choose how the picture fits in the shape by using the Fit and Fill tools for fine tuning. To remove (or "crop") part of the picture, but still fill the entire shape, choose Fill. If you want all of the picture to fit within the shape, choose Fit. The original picture aspect ratio is maintained, but you may have empty space inside your shape.

  1. In your file, select the picture that you want within the shape.

  2. On the Picture Format tab, click the arrow next to Crop.

    Crop button on the Picture Format tab

    Note: If you do not see the Picture Format tab, make sure that you selected a picture (and not a shape).

  3. Click Fill or Fit, and then click outside the picture.

    PPT for Mac Crop Menu

Note: Applies to Word, PowerPoint, and Excel

Even after you crop parts of a picture, the cropped parts remain as part of the picture file. You can reduce the file size by removing the croppings from the picture file. This also helps prevent other people from viewing the parts of the picture that you have removed.

Important: Deleting cropped areas of a picture cannot be undone. Therefore, you should only do this after you are sure that you have made all the crops and changes that you want.

  1. Click the picture or pictures from which you want to delete cropped areas.

  2. On the Picture Format tab, in the Adjust group, click Compress Pictures Compress Pictures button .

    Note: If you do not see the Picture Format tab, make sure that you selected a picture.

  3. Select the Delete cropped areas of pictures check box.

    To remove croppings for the selected picture or pictures only and not all of the pictures in the file, select Selected pictures only.

See also

Insert pictures in Office for Mac

Rotate a text box, shape, WordArt, or picture in Office 2016 for Mac

Change the size of a picture, shape, WordArt, or other object in Word 2016 for Mac

Control text wrapping around objects in Word 2016 for Mac

What do you want to do?

Note: Applies to Word, PowerPoint, and Excel

  1. In your file, select the picture that you want to crop.

  2. Click the Format Picture tab.

    Note: If you do not see the Format Picture tab, make sure that you selected a picture (and not a shape).

  3. Under Adjust, click Crop, drag the cropping handles to where you want them, and then click outside the picture.

    Format Picture tab, Adjust group

    Tip: You can position the crop by moving either the crop area (by dragging the edges of the crop rectangle), or the picture.

Note: After you crop a picture, the cropped parts remain as part of the picture file. To permanently remove the cropped portion and reduce your picture size, see Delete cropped areas of a picture.

Note: Applies to Word, PowerPoint, and Excel

A quick way to change the shape of a picture is to crop it to a specific shape. When you crop to a specific shape, the picture is automatically trimmed to fill the geometry of the shape. The proportions of the picture are maintained.

  1. In your file, select the picture that you want to crop to a specific shape.

  2. Click the Format Picture tab.

    Note: If you don't see the Format Picture tab, make sure that you selected a picture (and not a shape).

  3. Under Adjust, click the arrow next to Crop, point to Mask to Shape, point to a type of shape, and then click the shape that you want to crop the picture to.

    Format Picture tab, Adjust group

  4. When you are finished, click outside the picture.

Note: Applies to Word, PowerPoint, and Excel

After you hae added a picture to a shape, you can choose how the picture fits in the shape by using the Crop to Fit and Crop to Fill tools for fine tuning. To remove (or "crop") part of the picture, but still fill the entire shape, choose Crop to Fill. If you want all of the picture to fit within the shape, choose Crop to Fit. The original picture aspect ratio is maintained, but you may have empty space inside your shape.

  1. Click the picture that you want within the shape.

  2. Click the Format Picture tab.

    Note: If you don't see the Format Picture tab, make sure that you selected your picture.

  3. Under Adjust, click the arrow next to Crop, click Crop to Fill or Crop to Fit, and then click outside the picture.

  4. When you are finished, press ESC.

Note: Applies to Word, PowerPoint, and Excel

Even after you crop parts of a picture, the cropped parts remain as part of the picture file. You can reduce the file size by removing the croppings from the picture file. This also helps prevent other people from viewing the parts of the picture that you have removed.

Important: Deleting cropped areas of a picture cannot be undone. Therefore, you should only do this after you are sure that you have made all the crops and changes that you want.

  1. Click the picture or pictures from which you want to delete cropped areas.

  2. Click the Format Picture tab.

    Note: If you don't see the Format Picture tab, make sure that you selected your picture.

  3. Under Adjust, click Compress, and then select the Remove cropped picture regions check box.

See also

Insert pictures in Office for Mac

Move, rotate, or group a picture, text box, or other object

Control text wrapping around objects in Word for Mac 2011

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