Create your staff list

The Staff page in the Microsoft Bookings app is where you create your staffing list and manage staff member details such as name, phone number, and email address. You can also set working hours for each staff member from this part of the app.

Note: Currently, Bookings is available to customers in the U.S. and Canada who have an Office 365 Business Premium subscription.

Staff roles and privileges

Although Bookings is a feature of Office 365, not all of your staff members are required to have an Office 365 account. All should have a valid email address so they can receive bookings and schedule changes.

  1. In Office 365, select the app launcher, and then select Bookings.

    AppLauncher with Bookings tile highlighted

  2. In the navigation pane, select Staff.

    Staff page with "Staff" highlighted in the left nav

  3. Select Add staff.

    Add Staff button on Bookings staff page

  4. Select a color for the staff member, provide their initials, name, email address, and phone number.

  5. Set the access level for this employee. Choices are:

    Role

    What this means

    What you can do in Bookings

    Administrator

    Staff member has an Office 365 account

    • Edit all settings

    • Add and remove staff

    • Create, edit, or delete bookings

    Viewer

    Staff member has an Office 365 account

    • See your own bookings on your personal calendar

    • Receive a meeting invitation when assigned to a booking so you can add it to your personal calendar (valid email address required)

    • Receive email reminders of upcoming bookings

    • Receive notifications of cancellations and changes

    Guest

    Staff member doesn't have an Office 365 account

    • Be signed up to deliver booked services but cannot access Bookings

    • Receive a meeting invitation when assigned to a booking so you can add it to your personal calendar (valid email address required)

    • Receive email reminders of upcoming bookings

    • Receive notifications of cancellations and changes

  6. Select Save.

    Staff details page with Save button highlighted

  7. Repeat steps 1 through 6 for each staff member.

See Also

Set your scheduling policies

Set employee working hours

Schedule business closures, time off, and vacation time

Create and staff your bookings

Say hello to Microsoft Bookings

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