Create pages in Contributor mode

As a content author, you need to create new pages so that you can contribute content to your team site. When you create pages as a restricted user in a Contributor group, you notice that in Microsoft Office SharePoint Designer 2007 certain commands are available to you while others are not.

This article shows you how to create pages in Office SharePoint Designer 2007 as a member of a Contributor group working in Contributor mode.

To learn more about Contributor Settings, see the article Introduction to Contributor Settings.

Important: To use Contributor Settings, your site must be located on a server running either Windows SharePoint Services 3.0 or Microsoft Office SharePoint Server 2007.

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What features might be unavailable when I create pages in Contributor mode?

View what types of pages your Contributor group can create

Create pages in Contributor mode

What features might be unavailable when I create pages in Contributor mode?

The types of pages that you can create depend upon the editing restrictions that the site manager has assigned to your Contributor group. For example, if your site manager has allowed your Contributor group to create only pages from an existing master page, you can create only pages based on the master page specified by the site manager.

When you try to create a type of page that is not allowed for your Contributor group, a notification appears on the status bar informing you that your Contributor settings prevent you from creating this type of page.

Status bar notification if your Contributor settings don't allow creating the selected file type

Secondly, if you try to create a page in the New dialog box (File menu), but the site manager has not made that page type available to your Contributor group, a message appears in the dialog box informing you that your Contributor settings do not allow you to create that type of page. See the Description section in the following illustration.

Notification in New dialog box for users in Contributor mode

You can avoid the trial-and-error approach by viewing your Contributor settings directly, which tell you at a glance what types of pages your Contributor group can create in Office SharePoint Designer 2007. The next section shows you how.

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View what types of pages your Contributor group can create

Before you start working in Office SharePoint Designer 2007, we recommend that you check the Contributor settings for your Contributor group to find out what features are available or restricted for your group. You can view what types of pages you can create in the Creating Pages category. You should also check the location where you can save your files in the Folders category. You want to know where you can save any pages that you create, because you receive an error message if you try to save them in a restricted location.

For example, if you are a content author who routinely needs to add content to your team's SharePoint site, it is a common scenario for the site manager to set up your Contributor group so that you can only create new pages from a specific master page, add only certain types of content to the content regions on the page, and save your new page only to a specific folder in the site. By viewing your Contributor settings, you can quickly determine how to update your site.

  1. In Office SharePoint Designer 2007, open your site.

  2. If the Contributor task pane is not visible, on the Task Panes menu, click Contributor.

    Contributor task pane as it appears to the Content Authors Contributor group

    1. This section displays the name of the Contributor group that you belong to.

    2. Click this link to display the settings of the Contributor group that you belong to.

    3. Click this link to open an e-mail message that is addressed to the site manager.

    4. Find here a list of files that you opened in the previous session in Office SharePoint Designer 2007.

    5. Click this link to open the New dialog box and create new files.

    6. Click this link to open the Open dialog box, where you can browse to and open files.

  3. In the task pane, under Your Contributor Status, you can view a description of which Contributor group you belong to, and a link called View Your Contributor Settings. Click this link to view your Contributor group settings.

    Important: You cannot change your Contributor settings; only the site manager can do that. If you need access to additional features, make a request to the site manager. To see your site manager's contact information, click Contributor Settings on the Site menu.

  4. In the View Your Contributor Settings dialog box, click Creating Pages and view the page creation settings for your group. You can also see which master pages you are allowed to create new pages from.

    Creating Pages cateogory in the View Your Contributor Settings dialog box

    Note: The Allow creating new pages from these master pages option lists the master pages from which you can create new pages. This means that you can create new pages only from master pages specified in the list. If the Allow creating new pages from these master pages list is empty, you can create new pages from any master page in the site. This is because any user in Office SharePoint Designer 2007, by default, can create a new page from a master page. The list is used to restrict you to use only certain master pages.

  5. Click Set page types to view the types of pages that your Contributor group can create.

    Page Types dialog box

  6. To see where you can save pages and images in the site, click Folders and view the location for your group. You can also locate these folders in the Folder List.

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Create pages in Contributor mode

After you view your Contributor settings to find out what types of pages you can create and where in the current site you are allowed to save them, you are ready to create pages in Contributor mode. As a content author, the type of page that you most likely need to create is either a blank ASPX page or a new page created from a master page. Both types of pages are ASP.NET pages.

When you add a page to a SharePoint site, you almost always want to add an ASP.NET (ASPX) page, because ASPX pages support the full range of SharePoint functionality. For this reason, an ASPX page is the default for new pages in a SharePoint site when you click New Document Button Image on the Common toolbar or press CTRL+N.

Create a new page from a master page

  1. In Office SharePoint Designer 2007, open the site.

  2. If the Folder List is not visible, on the Task Panes menu, click Folder List.

  3. In the Folder List, click the plus sign (+) next to the _catalogs folder to expand it, and then click the plus sign (+) next to the masterpage (Master Page Gallery) folder.

    Note: Only those master pages that the site manager has made available to your Contributor group are displayed in the masterpage folder in the Folder List.

  4. Right-click the master page from which you want to create the new page, and then click New from Master Page on the shortcut menu.

  5. Add whatever content you want to the page based on your Contributor group settings.

  6. On the File menu, click Save. Or you can press CTRL+S. Save the page in a location that is allowed to your Contributor group.

    Note: In the Folders category of your Contributor group settings, you can check the location where your Contributor group is allowed to save pages in the current site. See the previous section for more information.

Create a blank ASPX page

  1. On the File menu, point to New, and then click ASPX.

    A new blank Web page opens.

    Note: Content Authors, by default, have restricted use of many of the design features of Office SharePoint Designer 2007. Some activities, such as attaching style sheets, modifying tag elements, adding active content (such as scripts), and the use of some tags is not allowed. Contact your site manager if you believe you should have access to additional features.

  2. On the File menu, click Save, or you can press CTRL+S. Save the page in a location that is allowed to your Contributor group.

    Note: In the Folders category of your Contributor group settings, you can check the location where your Contributor group is allowed to save pages in the current site. See the previous section for more information.

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