Create, edit, and share documents online

You can create new documents or edit existing documents from anywhere that you have a connection to the web by using Office Online and OneDrive, the free online storage service from Windows Live.

Important: You can use Office Online programs in any browser, but they are designed to work best in Microsoft Internet Explorer 7 or later, Mozilla Firefox 3.5 or later, and Safari 4 or later.

To get started creating, editing, or sharing documents in OneDrive:

  1. Open a web browser, and then in the address bar, type

  2. If prompted, sign in with your Windows Live ID.

    If you do not have a Windows Live ID, click Sign up, and then enter the required information.

Create a new document in OneDrive

  1. In OneDrive, click New, and then click the type of document that you want to create: Word document, Excel workbook, PowerPoint presentation, or OneNote notebook.

    New menu in OneDrive

  2. The document opens for editing in the appropriate Office Online program.

  3. Although Office Online saves your changes automatically, you may want to save your file with a new name. You can do this at any time by clicking File > Save As > Rename.

Edit an existing document in OneDrive

In OneDrive, click the name of the document that you want to edit.

Excel and OneNote open in editing view, and you can resume work on your document. Word and PowerPoint open in Reading view.

  • To open your Word document in Editing view, click Edit Document > Edit in Word Online.

    Edit in Word Online

  • To open your PowerPoint presentation in Editing view, click Edit Presentation > Edit in PowerPoint Online.

    Edit in PowerPoint Online

Share documents in OneDrive

The documents you store inOneDrive can be edited in the browser by anyone you share them with.

  1. In OneDrive, select the document that you want to share by checking the circle in the upper-right corner of the document tile (or to the left of the document name in the file list, depending on the file view you're using the OneDrive).

  2. Click Share.

    To invite others to co-author your document:

    1. In the left column, under Share, make sure Invite people is selected.

    2. In the To box, type the email address of the person or people you want to invite.

    3. In the box below, type a brief note for the recipient.

    4. By default, recipients can make changes to the files they’re invited to. If you only want them to view but not edit the contents of your file, click the blue Recipients can edit link to change the permission settings.

    5. When you’re ready to send your document invitation, click Share.

    If you don’t have the email addresses of the people you want to invite to view or edit your file, or if you don’t want to use email for this purpose, you can easily create a custom link that lets you share files with others:

    1. In the left column, under Share, click Get a link.

    2. Under Choose an option, do one of the following:

      Click View only if you don’t want to allow others to make changes to your document.

      Click Edit if you want to allow others to view your document and also make changes to it.

      Click Public if the information in the document you’re sharing can be freely distributed worldwide without any security restrictions or authentication.

    3. When you’re ready, click Create link.

    4. Copy and then paste this link wherever your intended audience can see and click it to gain access to your document.

Can't open a document on OneDrive?

If you are using Mac OS X Lion and cannot open documents on OneDrive, you can change a Safari or Firefox browser setting that will allow you to open documents. Do the following steps:

  1. Quit Safari or Firefox.

  2. In the Finder, click Applications, and then select the application icon for Safari or Firefox

  3. On the File menu, click Get Info.

  4. Select the Open in 32-bit mode check box.

  5. Close and reopen Safari or Firefox.

See also

Save a document to SharePoint or OneDrive

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