Create and add an email signature in Outlook.com or Outlook on the web

Step 1

GO TO SETTINGS .

  1. At the top of the screen, select Settings The Settings button. > Mail.

    A screenshot of the Settings button on the navigation bar.

  2. On the left navigation pane, select Layout > Email signature.

    A screenshot of the Email signature button in the Mail settings menu.

Step 2

CREATE YOUR SIGNATURE .

  1. In the text box, type your signature and use the available formatting options to change its appearance.

  2. To add an image to your signature, select the Insert pictures inline button.

    A screenshot of the Insert pictures inline button.

  3. If you want your signature to display at the bottom of new email messages, select the Automatically include my signature on new messages I compose check box.

Step 3

SAVE YOUR SIGNATURE .

Select Save when you're done.

A screenshot of the Save button.

Note: You can always return to the Email signature page and select or clear the Automatically include my signature on new messages I compose check box.

Step 4

YOU'RE DONE .

Go to the next step.

Congratulations! You've created an email signature. Now try organizing your inbox using Archive and Sweep.

Manually add your signature to a new message

If you've created a signature, but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

  1. Go to your mailbox and select New to create a new email message.

  2. Type your message, and then select More commands The More icon. > Insert signature on the toolbar.

    A screenshot of the Insert signature button in the More commands menu.

  3. When your email message is ready, select Send.

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