Create and add an email signature in Outlook.com

Create a signature for your email messages that you can add automatically to all outgoing messages or manually to specific ones.

Create an email signature

  1. Sign in to Outlook.com.

  2. On the toolbar bar, choose Settings > Options.

    Outlook on the web Settings Options

  3. In the navigation pane, under Mail, choose Layout > Email signature.

    Outlook on the web Email signature

  4. In the text box, type your signature and use the available formatting options to change its appearance.

  5. If you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box. If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.

    If you don’t select this option, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message.

  6. Select Save when you're done.

    Note: You can always return to the Email signature page and select or clear the check box for automatically including your signature.

Manually add your signature to a new message

If you've created a signature, but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

  1. Go to your mailbox and choose Outlook on the web New icon for Email   message to create a new email message.

  2. Type your message, and then choose The More commands icon. > Insert signature on the toolbar.

  3. When your email message is ready, choose Send.

Still need help?

Get help with Outlook.com:

Community Forum button Contact Support button

Expand your skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×