Use email templates to send messages that include information that infrequently changes from message to message. Compose and save a message as a template, and then reuse it when you want it. New information can be added before the template is sent as an email message.
In the New group, click New Email.
Keyboard shortcut To create an email message, press Ctrl+Shift+M.
In the message body, enter the content that you want.
In the message window, click the File tab.
Click Save As.
In the Save As dialog box, in the Save as type list, click Outlook Template.
In the File name box, type a name for your template, and then click Save.
By default templates are saved in the following folders:
Windows 8, Windows 7, and Windows Vista c:\users\username\appdata\roaming\microsoft\templates
For more information on how to send an email message using a template, see Send an email message based on a template.