Create a presentation for use with earlier versions of PowerPoint

Some PowerPoint 2011 features either do not work or behave differently in earlier versions of PowerPoint. If you work with presentations that were created in an earlier version of PowerPoint, or you share presentations with people who use an earlier version of PowerPoint, the Compatibility Report can help identify issues. To help avoid the loss of data or functionality in an earlier version of PowerPoint, you can make the necessary changes to your PowerPoint 2011 presentation.

When you save a PowerPoint 2011 presentation in an earlier version of PowerPoint that uses the .ppt file name extension, you should run the Compatibility Report manually the first time that you save the presentation to help make sure that it is compatible. You can then set the Compatibility Report to run automatically every time that you save that presentation. The Compatibility Report lists the compatibility issues it finds and provides a Help button for information to address them. It also specifies the version of PowerPoint that a potential compatibility issue occurs in.

The following tables contain information about features that either do not work or behave differently in earlier versions of PowerPoint.

Embedded media, sections, and comments

Feature

Behavior in earlier versions of PowerPoint

Embedded media

Presentations that contain embedded media, including audio and movies, can only be saved or opened by using the .pptx file name extension, which uses the Open XML Format. Saving a presentation with the .ppt file name extension will either remove embedded media or convert it to a static image. For more information, see Embedded media in earlier versions of PowerPoint.

Embedded Office files

Office files that are embedded in a presentation cannot be changed or edited after the presentation is saved with the .ppt file name extension.

Sections

A presentation that uses the sections feature should only be saved with the .pptx file name extension. Saving a PowerPoint 2011 presentation with the .ppt extension that previously included slides that are grouped into sections will remove those sections.

Comments

All comments are removed if a PowerPoint 2011 presentation is opened in PowerPoint 2004 or an earlier version.

SmartArt, pictures, and tables

Feature

Behavior in earlier versions of PowerPoint

SmartArt graphics

PowerPoint SmartArt graphics are converted to standard pictures when a presentation is saved in PowerPoint 2004 or an earlier version. SmartArt graphics that are converted to pictures in this manner can be restored as SmartArt graphics if the presentation is converted to PowerPoint 2011 again, provided they were not changed in the earlier version.

Shapes and text boxes

When a presentation that uses shapes is saved in PowerPoint 2004 or an earlier version, all text within the shapes can be edited. However, some formatting elements cannot. Shapes with 2D and 3D formatting that use Glow, Soft Edges, Inner Shadow, Gradient Line, Bevel, Contour, or Depth effects are converted to a grouped object that has a separate text box so that text can then be added or edited.

Tables

Some tables cannot be edited in earlier versions of PowerPoint. Tables that use Shadow, Reflection, and Bevel effects and WordArt styles that use effects such as Text Fill, Outline Style, and Inner Shadow are converted to pictures.

Transparency

Presentations saved in an earlier version of PowerPoint that include shapes or pictures that use Transparency may appear degraded or different than the original presentation.

Shadows

Pictures and shapes that use softer shadow styles will appear as harder shadows in PowerPoint X and earlier versions.

Picture and object rotation

Pictures and some objects that are flipped or rotated might lose this effect in earlier versions of PowerPoint.

Picture effects

Effects that are applied to pictures in PowerPoint 2011 cannot be edited in PowerPoint 2008 and earlier versions. Examples of effects include applying transparency, changing the intensity or saturation of a color, and recoloring a picture.

Animation and related effects

Feature

Behavior in earlier versions of PowerPoint

Entry and exit effects

Entry and exit animation effects might not appear correctly in PowerPoint 2001 and PowerPoint X and will not appear in PowerPoint 98 and earlier versions.

Emphasis and motion path

Emphasis and motion path effects only work in PowerPoint 2011.

Simultaneous and time-overlapping effects

Simultaneous and time-overlapping effects might not appear correctly in PowerPoint 2001 and earlier versions.

Transition effects

Some transition effects might not appear correctly or will appear as cut effects in PowerPoint 2001 and earlier versions.

See also

Check a document for compatibility

Turn off Compatibility Report

Known issues in PowerPoint 2011

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