Create a folder in a SharePoint list

Creating folders in a SharePoint list is a good way to group and manage your content, such as grouping inventory items or employees by department. You can add folders to most types of SharePoint lists.

Folder creation in a list is turned off by default. The SharePoint list owner or a user with design permissions can enable whether new folders can be created.

Updated on November 30, 2016 thanks to customer feedback.

Create a folder in SharePoint Online

By default, you use the New Folder command to create a folder in SharePoint Online lists. The create folder command however may not be enabled unless the list owner or administrator did so.

  1. Navigate to the SharePoint site containing the list where you want to add the folder.

  2. Click the name of the list on the Quick Launch bar, or click Settings Gear shaped settings button , and click Site contents, and then click the title of the list you want to add folders to.

    Note:  Designers can modify the appearance and navigation of a site significantly. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. In the top toolbar, click the + New button, and then select Folder from the drop down.

    + New dropdown menu with folder highlighted

    Note:  If the + New folder command is not visible, you can turn it back on with the proper permissions. Click Settings Gear shaped settings button , under Site Administration, click Site libraries and lists. In Site libraries and lists, select the list you want to add folders to, and then click Advanced settings. In the Folders section, click the Yes option is selected for Make "New Folder" command available.

    Note: To change the folder name later on, click the ellipses ... , and then click Edit. Change the folder name, and click Save.

  4. In the Folder dialog box, type a folder name in the box, and then click Create.

    Folder dialog with Create button highlighted

    You can optionally invite people to share the folder.

    See Manage permissions for a list, library, folder, document, or list item for more info.

You might consider using SharePoint  views instead of folders, because they enable content to be filtered, grouped, and sorted in multiple ways. If you have a large list, a combination of views and folders might work best. To create views, see Create a custom list view in SharePoint Online.

Create a folder in a SharePoint Classic mode list

To create a folder in SharePoint Classic mode, follow these steps

Note: The create folder command may not be enabled unless the list owner or SharePoint administrator did so.

  1. Navigate to the SharePoint site containing the list where you want to add the folder.

  2. Click the name of the list on the Quick Launch bar, or click Settings Office 365 Settings button , and click Site contents, and then click the title of the list you want to add folders to.

    Note:  Designers can modify the appearance and navigation of a site significantly. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. In the Ribbon, click the Items tab, and then in the New group, click New Folder.

    Image of the SharePoint Files ribbon with New Folder highlighted.

    Note:  If the New Folder command is not available, you can turn it back on with the proper permissions. On the List tab of the ribbon, click List Settings, and then click Advanced settings. In the Folder section, make sure that the Yes option is selected for Make "New Folder" command available.

    Note: To change the folder name later on, click the ellipses ... , click the ellipses ... in the dialog box, and then click Rename. Change the folder name in the Name box and then click Save.

  4. In the Create a new folder dialog box, type a folder name in the Name box, and then click Save.

    Create folder for a library dialog box

Create a folder in SharePoint 2016 or SharePoint 2013

A SharePoint list owner or a user with design permissions can determine whether the New Folder command is displayed by changing the advanced settings.

  1. Navigate to the SharePoint site containing the list where you want to add the folder.

  2. Click the name of the list on the Quick Launch bar, or click Settings Office 365 Settings button , and click Site contents, and then click the title of the list you want to add folders to.

    Note:  Designers can modify the appearance and navigation of a site significantly. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. In the Ribbon, click the Files tab, and then in the New group, click New Folder.

    Image of the SharePoint Files ribbon with New Folder highlighted.

    Note:  If the New Folder command is not available, you can turn it back on with the proper permissions. On the List tab of the ribbon, click List Settings, and then click Advanced settings. In the Folder section, make sure that the Yes option is selected for Make "New Folder" command available.

  4. In the New Folder dialog box, type a folder name in the Name box, and then click Save. You can optionally invite people to share the folder.

    Share dialog box
  5. Click Create when you're done.

Notes: 

  • To change the folder name later on, click the ellipses ... , click the ellipses ... in the dialog box, and then click Rename. Change the folder name in the Name box.

  • To quickly go to the next level up in the folder hierarchy, in the Ribbon, click the List tab and then click Navigate Up.

You might consider using SharePoint views instead of folders, because they enable content to be filtered, grouped, and sorted in multiple ways. If you have a large list, a combination of views and folders might work best. To learn how to create views, see Create, change, or delete a view of a list or library.

Create a folder in SharePoint 2010

By default, the New Folder command does not appear in lists. A SharePoint list owner or a user with design permissions for the list can determine whether the New Folder command is displayed by changing the advanced list settings.

  1. Navigate to the SharePoint site containing the list for which you want to add the folder.

  2. Click the name of the list on the Quick Launch bar, or click Site Actions, click View All Site Content, and then under the appropriate list section, click the name of the library.

    Note:  Designers can modify the appearance and navigation of a site significantly. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. In the Ribbon, under the List Tools section, click the Items tab, and then in the New group, click New Folder.

    Note:  The person who created your list may have specified that folders cannot be created in the list. If this is the case, the New Folder command is not available.

  4. In the New Folder dialog box, type a folder name in the Name box, and then click OK.

You might consider using SharePoint  views instead of folders, because they enable content to be filtered, grouped, and sorted in multiple ways. If you have a large list, a combination of views and folders might work best. To learn how to create SharePoint views, see Create, modify, or delete a view.

Create a folder in SharePoint 2007

By default, the New Folder menu does not appear in SharePoint lists unless it is enabled by the list owner. This is enabled by changing the advanced list settings.

  1. If the SharePoint list is not already open, click its name on the Quick Launch bar.

  2. On the New menu menu image , click New Folder.

  3. Follow the steps to name and click OK.

You might consider using SharePoint  views instead of folders, because they enable content to be filtered, grouped, and sorted in multiple ways. If you have a large list, a combination of views and folders might work best. To learn how to create SharePoint views, see Create or change a view.

Which version of SharePoint are you using?

If you're not sure which version of SharePoint you have, see Which version of SharePoint am I using?.

Other topics of interest

Create a folder in a SharePoint document library

Delete a folder from a SharePoint list

Delete a file, folder, or link from a SharePoint document library

Leave us a comment

Was this article helpful? If so, please let us know at the bottom of this page. If it wasn't helpful, let us know what was confusing or missing. Please include your version of SharePoint, OS, and browser. We'll use your feedback to double-check the facts, add info, and update this article.

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×