Common Office for Mac keyboard shortcuts

You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press Command + P the Print dialog box opens.


  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

  • The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.

Working with files, applications, and tools

To do this


Create a new file or Outlook item

Command + N

Create a new file from a template or theme

SHIFT + Command + P

Expand or minimize the ribbon

Command + OPTION + R


Command + S


Command + P

Open a file

Command + O

Close a file

Command + W

Quit the current application

Command + Q

Hide the current application

Command + H

Hide other applications

OPTION + Command + H

Minimize the window

Command + M

Editing and formatting



Undo the last change

Command + Z

Redo or repeat the last action

Command + Y

Cut the selection (and copy to clipboard)

Command + X

Copy the selection to the clipboard

Command + C

Copy the formatting from the selection

Command + SHIFT + C

Copy the selection to Scrapbook



Command + V

Paste Special

Command + CONTROL + V

Paste the formatting to the selection

Command + SHIFT + V

Select All

Command + A


Command + F

Insert hyperlink

Command + K

Dialog boxes



Move to the next text box in a dialog box


Move to the previous box, option, control, or command in a dialog box


Exit a dialog box or cancel an action


More information

Accessibility in Office 2016 for Mac

Keyboard shortcuts in Word 2016 for Mac

Keyboard shortcuts in Excel 2016 for Mac

Keyboard shortcuts in PowerPoint 2016 for Mac

Keyboard shortcuts for Outlook 2016 for Mac

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