Changing folder download properties in SharePoint Workspace 2010

You can change download properties for:

Changing download properties for 2007 Files or SharePoint Files tool folders

Changing download properties for folders in a file sharing workspace

Changing download properties for 2007 Files or SharePoint Files tool folders

You can change folder properties that specify when to download new files. By default, a new folder you create inherits its download settings from its parent folder. The default setting for the Files (Root Folder) in a new workspace you create is Full Automatic Download. If you are invited to a workspace, your initial default settings are inherited from the member who invited you.

If you change download properties for a folder to Manual Download, this means that you must manually download any new files that other members place in that folder. However, once a file is downloaded, all updates to that file are automatically downloaded, regardless of the folder download setting.

To change a folder's download properties:

  1. Right-click the folder and then click Properties.

  2. Select the Download tab in the Properties dialog box.

  3. Set the download option you want and then click OK.

    Details

    • To download all new files automatically, click Full Automatic Download.

    • To download new files automatically provided they are within a certain size limit, click Limited Automatic Download and then enter a size limit, in megabytes. If a new file exceeds the size limit, SharePoint Workspace will list the file and make it available for downloading manually.

    • To download new files manually, select Manual Download.

      Tip: You can set any file to automatically download updates whenever another member saves file updates. Right-click the file, and then click Automatically keep this file up to date.

  4. If the folder has subfolders, select an option to apply to subfolders and click OK.

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Changing download properties for folders in a file sharing workspace

You can change folder properties that specify when to download new or updated files. The initial download setting for file sharing workspace folders depends on what you selected when prompted when either creating the workspace or accepting an invitation to the workspace.

If you change download properties for a folder to Manual Download, this means that you must manually download any new files that other members place in that folder, as well as re-download any files that are updated by other members.

To change download settings:

  1. Select the folder for which you want to change download settings.

  2. Click Edit this folder's download settings in the File and Folder Tasks pane.

  3. Set the download options you want, and click OK.

    Details

    • To download all new files automatically, select Full Automatic Download.

    • To download new files automatically provided they're within a certain size limit, select Limited Automatic Download and then enter a size limit, in megabytes. If a new file exceeds the size limit, SharePoint Workspace will list the file and make it available for downloading manually.

    • To download new files manually, select Manual Download.

      Tip:  You can set any file to automatically download updates whenever another member saves file updates: Select the file, click Show this file's properties under File and Folder Tasks, and check Automatically keep this file up to date.

  4. If the folder has subfolders, select an option to apply to subfolders and click OK.

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