Change permissions for a OneNote 2016 for Windows notebook on OneDrive

If you have a shared OneNote 2016 notebook on OneDrive, you can change the permissions for who can view or edit it.

  1. Choose File > Share > Share with People.

  2. Under Shared with, right-click the person’s name you want to change permissions for, and choose an option.

Choose Can Edit if you’d like them to be able to make changes to the notebook or Can View if you want them to only be able to open it.

You can change permissions and control who can see and edit your notebook.

Note:  If you choose Remove User, that person won’t have any access to your notebook. If no one is listed in this section it’s because you’re not sharing the notebook with anyone.

Top of Page

Disable a sharing link

If you shared your notebook using a link, you can stop that link from working so people can’t view or edit your notebook. After you disable the link, people who click it will get a message telling them that the link might have been deleted or expired, or they might not have permission to view it.

  1. Click File > Share > Get a Sharing Link.

  2. Next to the View Link or Edit Link, click Disable Link.

    Enable or disable a sharing link

    Note:  If you see a Create Link button and no link, you haven’t created a link to your notebook, or you’ve already disabled it.

Changing permissions is usually all that you need to do to control access to your notebooks, but if you want to, you can permanently delete a notebook from OneDrive. If you’d like to share your notes without having other people in your notebooks, you can export notes as a PDF or send a page in email.

Top of Page

Expand your skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.