Change how often a POP3 account sends mail and checks for new items

When using a POP3 email account, messages are sent and received occurs on a specified schedule. How often this occurs can be changed in the Send/Receive group settings.

How do I know whether I am using a POP 3 email account?

This article assumes that you have already added your POP3 email account to Microsoft Outlook.

  1. Click the File tab.

  2. Click Account Settings, and then click Account Settings.

  3. On the Email tab, in the Type column, look for POP/SMTP.

  1. Click Send / Receive.

  2. In the Send & Receive group, click Send/Receive Groups, and then click Define Send/Receive Groups.

Keyboard shortcut    To open the Send/Receive Groups dialog box, press Ctrl+Alt+S.

  1. Select the Send/Receive group that contains the POP3 email account that you want to change.

    Note:  If you haven’t created custom Send/Receive groups, select the All Accounts group.

  2. Under Setting for group send/receive group name, select the Schedule an automatic send/receive every n minutes check box.

  3. Enter the number of minutes you'd like between automatic send/receive occurrences (between 1 and 1440). If you enter 1440, an automatic send/receive will happen once per day.

    Note:  When you change the schedule for a Send/Receive group, all accounts in the group are changed, not just the POP3 email account.

  4. If you want, you can specify a schedule for send/receive when Microsoft Outlook is offline. Under When Outlook is Offline, select the Schedule an automatic send/receive every n minutes check box, and then follow the instructions in step 3.

When you compose a message, and then click Send, by default, the message is sent to your mail server immediately when you are connected. This isn’t a feature of Send/Receive groups. To change this setting, do the following:

  1. Click the File tab.

  2. Click Options.

  3. Click Advanced.

Under Send and receive, select or clear the Send immediately when connected check box.

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