Calendar settings

The calendar is fully integrated with email, contacts, and other features of Outlook Web App. Use the Calendar tab in Settings to control the default appearance and settings for your calendar.

To get to the Calendar tab from the main Outlook Web App page, go to the upper corner and choose Settings Settings icon >Options> Settings>Calendar. When you’re done making changes, click Save.

I’d like to change the settings for

Appearance

Reminders

Automatic processing

Text messaging notifications

Appearance

Use the Appearance settings to control how your calendar looks.

Setting

Description

Show work week as

Select the days to display when you choose the Work Week view in the calendar.

Set your working hours

Non-working hours appear in a darker color than the rest of your calendar. When you're using the Scheduling Assistant, the work times of each attendee are considered in the suggested meeting times.

Show week numbers in Month view

Select this to show the number of the week when you view the calendar in Month view.

First day of the week

The day you select here will appear as the first day of the week in Week view.

Show hours in

Use this setting to set the increments in which the calendar shows time. Use the option buttons to select 15-minute increments or 30-minute increments.

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Reminders

Reminders settings control the default reminders for items on your calendar. By default, reminders are turned on and set for 15 minutes before an item is due.

Setting

Description

Show reminder alerts

Select this check box to display a reminder for calendar items.

Play a sound when a reminder is due

Select this check box to play a sound when a reminder is due.

Default reminder

Use this setting to set how far in advance of an event you want the default reminder to appear.

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Automatic processing

Use Automatic processing settings to control how meeting requests, responses, and notifications are handled.

Setting

Description

Automatically place new meeting requests on my calendar, marked Tentative

Select this check box to automatically add new meetings to your calendar and mark them as Tentative. Selecting this option doesn't send a reply to the meeting organizer.

Delete meeting requests and responses that have been updated

Select this check box to automatically remove out-of-date meeting requests and responses from your Inbox.

Automatically process requests and responses from external senders

Select this check box to apply meeting requests and responses to your calendar from people who aren’t in your organization’s address book. By default, meeting requests and responses from people who aren't in the address book won’t be applied to your calendar.

Delete notifications about forwarded meetings

Select this check box to automatically put meeting forward notifications in the Deleted Items folder. By default, you'll receive these notifications when a meeting you organize is forwarded to a new recipient by one of the meeting attendees. Selecting this option doesn't affect the processing of meeting request responses.

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Text messaging notifications

You can have notifications about calendar events sent directly to your phone as text messages. If you haven’t already set up text messaging notifications, you’ll see a button labeled set up notifications. After you’ve set up text messaging notifications, you’ll be able to manage these settings.

Setting

Description

Notifications when my calendar is updated in the next <number of days) days

Select this check box to receive text notifications about updates to your calendar. After you select this check box, select from a range of 1 to 7 days. Select the Only during working hours check box to limit notifications to the work hours you set in the Appearance settings.

Notifications for meeting reminders

Select this check box to be sent text notifications of upcoming meetings. Select the Only during working hours check box to limit notifications to the work hours you set in the Appearance settings.

Daily calendar agendas

Select this check box to receive a daily agenda via text message. After you select this check box, choose the time you want the agenda sent.

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