Basic tasks on Docs.com

Docs.com is an online showroom where you can publish and collect Word documents, Excel workbooks, PowerPoint and Office Mix presentations, OneNote notebooks, Sways, and PDF files.

Docs.com makes it easy for you to share with others what interests you, and your content looks great on any device. Below are some of the basic steps to help get you started with publishing your content on Docs.com.


Select the task you want to learn more about:

Publish documents on Docs.com

Set properties of published documents

Organize documents with collections

Collect and curate content using collections

Share content

Control the privacy of the content you share

Embed content

Discover reusable content

Create Journal posts

Personalize your Profile page

Change the URL of your Profile page

Create an About page

Understand your audience with Analytics


Publish documents on Docs.com

Docs.com lets you share Word documents, Excel workbooks, PowerPoint and Office Mix presentations, OneNote notebooks, Sways, and PDF files. You can choose to share such content publicly with everyone worldwide or with limited visibility.

When you want to publish your documents, do the following:

  1. Sign in to your Office 365 account and navigate to the Publish page on Docs.com.

  2. Do any of the following:

    • Click Computer to upload your Word, Excel, PowerPoint and PDF files from your local hard drive.

    • Click OneDrive to publish Word, Excel, PowerPoint, or PDF files from your OneDrive account.

      Note: This option is only available if you’re signed in with a personal OneDrive account. OneDrive for Business is not yet supported. If you are signed in with an organizational account at your work or school and are using OneDrive for Business, you’ll need to first copy or move your file from OneDrive for Business to your local hard drive, and then use the Computer option to upload and publish the file.

    • Click Sway to publish a Sway.

    • Click Office Mix to publish an Office Mix presentation.

    • Click OneNote to publish a OneNote notebook.

    • Click the Or enter a URL: box and then type or paste a URL to publish a Web link.


Set properties of published documents

When you publish content to Docs.com, you’re taken to a page where you can specify the following properties and settings for your content:

  • Title
    You can change the title of the document in order for your audiences to find this easier.

  • Author
    Please change this if the original author of the document is not you in order to give credit to the original author.

  • Description
    A brief description helps attract a specific audience and assists search engines in finding your document.

  • Background image
    You can change what your document will look like on your Profile or Collection page by specifying a background image. You can either select this from your Word or PowerPoint document, or set a custom image from your local drive.

  • Visibility
    You can control who can find and view the document. If you set Public, the document will be found and viewed by anyone. Search engines will also be able to find the document so it gives a larger audience. If you set Limited, only people who have a direct link can find and view the document.

  • Viewer activities
    You can control what others can do for your document. When Allow comments about your document is enabled, others can add comments on your document. When Allow others to download your document is enabled, others can download your document.

  • License
    You can control how others can reuse your document by choosing a suitable Creative Commons license. In most cases, specifying a Creative Commons Attribution license (CC BY) is the best way for your content to gain a broader audience.

  • Add to collection
    You can add your document to your collection in order to organize them and share multiple contents at the same time in an organized way.

  • Tags
    You can add tags to your document in order for others and search engines to easily understand what the document is about. Each tag should be separated by comma to be properly recognized.

  • Language
    Specifying a right language of the document helps others and search engines find the document.

Want to change the properties and the settings of your existing documents? You can do so by visiting your documents page and clicking Edit details on the Details pane.

Note: To save your changes, click Done when you have finished editing the properties of your published content.


Organize documents with collections

In Docs.com, collections are a great way to organize and share multiple documents at the same time. You can create new collection at any time by doing the following:

  1. Sign in to your Office 365 account and navigate to your Profile page on Docs.com.

  2. Click Add new and then select Collection.

  3. Type a name for the collection, specify the visibility you want it to have, and then click Create new collection.

  4. On your collection page, do one of the following:

    • Click Add content to add documents and files that you’ve previously published or liked on Docs.com.

    • Click Publish new to add documents and files that will be published on Docs.com for the first time.

  5. Select any of the documents that you’ve published or liked.


Collect and curate content using collections

Collections aren’t just a convenient way of grouping together your own documents and files. They’re also a great way to collect and curate other people’s content and Web links. Whenever you find useful content from others that you want to collect, you can add it to your own collection by doing the following:

  1. Click Add to Collection.

  2. Select the collection(s) to which you want to add the document.


Share content

After publishing your documents or collections on Docs.com, sharing them on social networks is a good way to gain a broader audience. You can easily and quickly share your documents and collections just by clicking Share and select one of the supported social networks. If you prefer, you can also simply copy and paste the link wherever you want to share it.


Control the privacy of the content you share

You can limit who sees your documents or collections and share them only with your school, school district, or organization. To control the privacy of what you want to share, do the following:

New document or collection

Sign in to your Office 365 account, navigate to your Profile on Docs.com, and then do the following:

Document
  1. Click Add New and then select Document.

  2. Upload the document, import the file, or enter the URL you want to share.

  3. Click OK.

  4. Under Visibility, click Organization.

    For content visibility, select Public, Limited, or Organization.

  5. Click Save.

Collection
  1. Click Add New and then select Collection.

  2. Add a title for your collection and then select Organization from the dropdown menu.

Only those who sign in with an account from your school or organization will be able to view this content and it will not appear in search results or to users who aren’t signed in from your school or organization.

Note: All items within a collection will inherit the collection’s visibility setting. For example, if your collection is public, the documents, files, and links within that collection will also be public, regardless of individual visibility settings.

Existing document or collection

  1. Sign in to your Office 365 account, hover over any document or collection on Docs.com, and then click Edit.

  2. Under Visibility, click Organization.

  3. Click Save.

Only those who sign in with an account from your school or organization will be able to view this content and it will not appear in search results or to users who aren’t signed in from your school or organization.

Note: All items within a collection will inherit the collection’s visibility setting. For example, if your collection is public, the documents, files, and links within that collection will also be public, regardless of individual visibility settings.

Embed content

Embedding your documents or collections is a good way to share your content through your existing blogs or web sites. You can easily get an embed code for any of your published documents or collections by doing the following:

  1. Click Embed.

  2. Select one of the sizes.

  3. Copy the code in Embed code box and then paste it where you want it to appear.


Discover reusable content

Docs.com is a good place to discover interesting content and reusable Office documents. To look for reusable Office documents, do the following:

  1. In the Search box near the top of the Docs.com home page, enter one or more keywords that you want to search for, and then press Enter.

  2. At the top of the results page, you can optionally filter the content matches by Content Type, License, and Language. These filters can be combined for specific results. For example, you can specify to display only Word documents written in Japanese that are in the public domain.

  3. Select a search result to view the content. Docs.com will display information about this content in the Details pane.


Create Journal posts

The Journal can help you share your thoughts regularly with others. You can write Journal posts about your published documents or collections to share some behind-the-scenes information about them.

To create a Journal post, do the following:

  1. Sign in to your Office 365 account and navigate to your Profile page on Docs.com.

  2. Click Add new and then select Journal post.

    Docs.com will sign you into Sway, where you can create a new post.

  3. Click Publish.

Tip: To learn more about Journal and view examples, see Share your stories.

When you create more than one Journal post, your Journal page will be shown to others who navigate to your Profile page. You can change this setting by doing the following:

  1. Click the gear icon near the top right of the Docs.com home page, and then click Settings.

  2. Under Start page, select the page that Docs.com should show your audience by default.

  3. Click Save.

Note: Publishing Journal posts is currently not possible from mobile devices. Please visit Docs.com on your computer to create and edit your Journal posts.


Personalize your Profile page

To personalize your Profile page, you can change the background of the page by doing the following:

  1. Sign in to your Office 365 account and navigate to your Profile page on Docs.com.

  2. Click Edit, and then do either of the following:


Change the URL of your Profile page

On Docs.com, your Profile page is a central place to connect with your audience and share your Journal, Documents, Collections and About pages.

You can get personalized URL like docs.com/your-name for your Profile page after you publish at least two documents. A personalized URL makes it easier for others to find your content on the site.

To create a custom URL, do the following:

  1. Sign in to your Office 365 account and navigate to your Profile page on Docs.com.

  2. Click Share.

  3. Click Want to change your profile address?.

  4. Enter the characters that you want to use as your personalized URL, and then click Save.

Note: You can customize the URL for your Profile page on Docs.com only once, so choose your new URL carefully. Creating a new personalized URL will automatically redirect any site traffic from your original address to the new one you create.


Create an About page

The About page is your online resume and portfolio where you can beautifully exhibit personal and professional work. This page provides context for others who read your documents and Journal posts on Docs.com.

You can create a personalized About page by doing the following:

  1. Sign in to your Office 365 account and navigate to your Profile page on Docs.com.

  2. Click About.

  3. In the upper right corner, click Edit, and then scroll through the starter template and fill in the information that you want to share with others.

  4. Click Publish to save your changes.

Tip: To learn more about the About page and view examples, see Take control of how people see you online.


Understand your audience with Analytics

Knowing when and how your content is being viewed and shared is a good way to plan the publication and promotion of additional documents. By using Docs.com Analytics, you can learn how many people view your documents, where your visitors are coming from, and when they are reading your published content. Analytics data are refreshed every 24 hours and can be viewed for a collection of content or for a specific document or file.

To view analytics for a collection of content on Docs.com (or for your Profile page), do the following:

  1. Sign in to your Office 365 account and navigate to your Profile page on Docs.com.

  2. Click Analytics.
     

You can also view analytics for a specific document or file. Do the following:

  1. While signed in to your Docs.com account, navigate to the published document or file for which you want to view Analytics data.

  2. In the Details pane, expand the Analytics header (if necessary) to view the data for the current document or file.
     

Note: To learn more about Docs.com Analytics, see What’s happening with my content?


See Also

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