Basic tasks in Visio Online Public Preview

Visio Online Public Preview is a new way to view and share Visio drawings on the web. You first upload a .vsdx file to the cloud on either OneDrive for Business or SharePoint Online. Then, people can view the file in a web browser, even if they don’t have Visio installed.

Want to know if your users are enrolled in Visio Online Public Preview? See Visio Online Public Preview Frequently Asked Questions.

Zoom with the slider

Zoom in and out of the drawing using the slider in the lower-right corner.

Zoom slider in lower-right corner wtih - and + buttons, 67%

Pan and zoom

Click on the Pan & Zoom window icon to bring up the Pan & Zoom window. If you do not see a blue box, drag inside the Pan & Zoom window to create a blue box. The blue box indicates the region of the page that is shown in the drawing window. You can move and draw the blue box to pan and zoom, respectively.

Pan and Zoom window shown on top of a diagram

View shape data

  1. Click a shape.

  2. Then click Shape Info to see its metadata.

1 pointing to a computer shape; 2 pointing to the Shape Info button

Access hyperlinks

If a shape has hyperlinks, you’ll see a link icon on the top right of the shape. You can directly access the hyperlinks by clicking on the shape.

Tip: Hyperlinks are also available in the Shape Info pane.

Cursor clicking link icon, menu with two links, cursor clicking the second link


Quickly search for every occurrence of a word, number, or phrase on that page by clicking the three dots and then Find (or press Ctrl+F). Results appear next to your diagram. Visio will search in Shape names, Shape text, Shape data, and User-defined cells. Clicking on a search result navigates you directly to the relevant shape.

Image of Find pane on Visio Online

Go to other pages

Navigate to other pages in the file by clicking the tabs in the lower left.

Page tabs in lower-left corner

Share with others

Because your drawing is saved online, you can share it by sending a link instead of an email attachment. People can view it in any web browser – regardless if they have the Visio desktop application or not. Just click Share in the upper right.

Visio Online Share button

Edit diagrams

If you need to edit a diagram, you can use the Visio 2016 or Visio 2013 desktop applications. Click Open Diagram > Edit in Visio.

Open Diagram, Edit in Visio command

See Also

Visio Online Public Preview Frequently Asked Questions

Data refresh for Visio Online Public Preview

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