Apply Credits and Payments dialog box: options and information

Items marked with an asterisk (*) are available in Microsoft Office Accounting Professional 2009 only.

In the Apply Credits and Payments dialog box, you can apply a credit to a selected customer invoice on the Customer Payment form or a selected supplier purchase invoice on the Pay Purchase Invoices form.

Customer Payment

Select the check box next to the credit that you want to apply to a selected customer invoice.

Open the dialog box

To open the Apply Credits and Payments dialog box, enter a customer name in the Received from field on the Customer Payment form, select an invoice and then click Applied Credits.

Dialog box options

The dialog box contains the following options.

Option

Description

Amount due

Shows the amount the customer owes you for the invoice.

*When Microsoft Office Accounting 2009 is set up to use foreign currency, the amount is shown in the customer currency.

Early payment discount

Shows the early payment discount offered to the customer.

Adjusted payment

Shows the payment due for the selected invoice after applying the credit, write off and early payment discount.

*When Office Accounting 2009 is set up to use foreign currency, the amount is shown in the customer currency.

Total credit amount

Shows the total amount of available credit.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the customer currency.

Total balance

Shows the balance of credit remaining after applying a credit to the invoice.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the customer currency.

Total amount to use

Shows the amount of credit applied to the invoice.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the customer currency.

The following columns list information about the credits that are available for a customer. To change read-only information listed here, you must edit the customer credit note.

Date

(Read only.) Shows the date of a customer credit transaction.

Memo

(Read only.) Shows the number assigned to the customer credit transaction.

Credit Amount

(Read only.) Shows the total amount of a customer credit.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the customer currency.

Balance

(Read only.) Shows the balance remaining after previous applications.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the customer currency.

Amount to Use

(Read only.) Shows the amount of credit you are going to apply to a selected customer invoice. When you select the check box next to the credit, the amount of the credit appears. You can apply a lesser amount by typing the amount in the field.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the customer currency.

Adjust

Click Adjust to apply the credit to the customer invoice.

Pay Purchase Invoices

Select the check box next to the credit that you want to apply to a selected supplier purchase invoice.

Open the dialog box

To open the Apply Credits and Payments dialog box, select a purchase invoice on the Pay Purchase Invoices form and then click Credits.

Dialog box options

The dialog box contains the following options.

Option

Description

Amount due

Shows the amount you owe for the purchase invoice.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the supplier currency.

Early payment discount

Shows the early payment discount offered from your supplier.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the supplier currency.

Adjusted payment

Shows the payment due for the selected purchase invoice after applying the credit , write off and any early payment discount.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the supplier currency.

Total credit amount

Shows the total amount of available credit.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the supplier currency.

Total balance

Shows the balance of credit remaining after applying credit to the purchase invoice.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the supplier currency.

Total amount to use

Shows the amount of credit applied to the invoice.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the supplier currency.

The following columns list information about the credits that are available from a supplier. To change read-only information listed here, you must edit the supplier credit note.

Date

(Read only.) Shows the date of a supplier credit note.

Memo

(Read only.) Shows the number assigned to the credit note, usually the supplier's number.

Credit Amount

(Read only.) Shows the total amount of a supplier credit.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the supplier currency.

Balance

(Read only.) Shows the balance remaining after previous applications.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the supplier currency.

Amount to Use

(Read only.) Shows the amount of credit you are going to apply to a selected supplier purchase invoice. When you select the check box next to the credit, the amount of the credit appears. You can apply a lesser amount by typing the amount into the field.

*When Accounting 2009 is set up to use foreign currency, the amount is shown in the supplier currency.

Adjust

Click Adjust to apply the credit to the supplier purchase invoice.

For more information about using foreign currency in Accounting 2009, see About using foreign currencies.


Related topics

About supplier purchase invoices

Pay purchase invoices

Suppliers and creditors reports

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×