Adjust indents and spacing in Word 2016 for Mac

When you want to make precise adjustments to indentation and spacing of paragraphs in a Word document, use the settings on the Indents and Spacing tab in the Paragraph dialog box.

  1. Select the text you want to adjust.

  2. On the Home tab, click Line and Paragraph Spacing, and then click Line Spacing Options at the bottom of the menu.

    On the Home tab, Line Spacing is hightlighted

    The Paragraph dialog box opens.

    Paragraph dialog box

  3. On the Indents and Spacing tab, select the options you want, and click OK.

    The Paragraph dialog box options are described in the following section.

Paragraph dialog box options

Choose from these options in the Paragraph dialog box. At the bottom of the dialog box, the Preview box shows you how the options look before you apply them.

General    

Alignment

Select Left to align text to the left with a ragged right edge (or use the keyboard shortcut, COMMAND + L).

Select Centered to center text with a ragged left and right edge ( COMMAND + E).

Select Right to align text to the right with a ragged left edge ( COMMAND + R).

Select Justified to align text both left and right, adding space between words ( COMMAND + J).

Outline level

Select the level at which the paragraph appears in Outline view.

Indentation

Left

Moves in the left side of the paragraph by the amount you choose.

Right

Moves in the right side of the paragraph by the amount you choose.

Special

Select First line to indent the first line of a paragraph, and then specify the size of the indent in By.

Select Hanging to create a hanging indent, and then specify the size of the indent in By.

Automatically adjust

When you select Automatically adjust right indent when document grid is defined, the right indent is automatically adjusted for the paragraph when a document grid is defined.

Spacing    

Before

Adjusts the amount of space before a paragraph.

After

Adjusts the amount of space after a paragraph.

Line spacing

Select Single to single-space text.

Select 1.5 lines to space text one-and-one-half times that of single spacing.

Select Double to double-space text.

Select At least > At to set the minimum amount of spacing needed to fit the largest font or graphic on the line.

Select Exactly > At to set fixed line spacing, expressed in points. For example, if the text is in 10-point font, you can specify 12 points as the line spacing.

Select Multiple > At to set line spacing as a multiple expressed in numbers greater than 1. For example, setting line spacing to 1.15 will increase the space by 15 percent, and setting line spacing to 3 increases the space by 300 percent (triple spacing).

Don’t add

Select Don’t add space between paragraphs of the same style when you want to exclude some paragraphs, such as paragraphs in a bulleted list, from the spacing set by Before and After.

Snap to

Select Snap to grid when document grid is defined to more easily align text with the document grid.

Note: Click the Tabs button to precisely set tabs.

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