Adding users to the Search Center site

Before users in your organization can use the Search Center site to enter search queries and view search results, the site administrator must specify the users and groups who can access the site. When permission has been granted, users can view standard and federated search results that are customized according to their permission level. Users who have just received permissions to view site content results might not see them until after the next crawl.

As new people join your organization over time, it will be necessary for you to add them to the permissions list. Consider automating this process to ensure that everyone in your organization has access to the site at all times.

What do you want to do?

Grant individual users access to the Search Center site

Add new users to an existing SharePoint group

Learn more about users, groups, and permissions

Grant individual users access to the Search Center site

It is a very time-consuming task to assign individual permissions to a large number of users. We recommend that you use Windows SharePoint Services groups as much as possible to manage Search Center site access.

  1. On the Search Center site, click the Site Actions menu Button image , and then click Site Settings.

  2. On the Site Settings page, under Users and Permissions, click People and Groups.

  3. On the People and Groups: All People page, on the Quick Launch, click the arrow next to the New button, and then click Add Users.

  4. In the Users/Groups box, type the name of the user you want to add. To add multiple users, type their names separated by a semicolon.

    Note: If your server is configured for domain-based authentication, you must include the domain name in front of each user name or alias in the format DOMAIN\alias. Click the Check Names icon to make sure that each name in the list is resolved.

  5. Under Give Permission, select the appropriate permission level for the user or users that you are adding, and then click OK.

Note: Individual users and groups can have different permission levels for different securable objects. For example, you can assign different users and groups different permission levels for a specific site, list, library, folder within a list or library, list item, or document.

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Add new users to an existing SharePoint group

If you have already established one or more group-based permission levels for the Search Center site, you can add new users to any existing group from the Search Center site.

  1. On the Search Center site, click the Site Actions menu Button image , and then click Site Settings.

  2. On the Site Settings page, under Users and Permissions, click People and Groups.

  3. On the People and Groups: All People page, on the Quick Launch, click the arrow next to the New button, and then click Add Users.

  4. In the Users/Groups box, type the name of the user you want to add. To add multiple users, type their names separated by a semicolon.

    Note: If your server is configured for domain-based authentication, you must include the domain name in front of each user name or alias in the format DOMAIN\alias. Click the Check Names icon to verify that each name in the list is resolved.

  5. Under Give Permission, click Add users to a SharePoint group, and then choose the group name from the drop-down list. The users whom you are adding will inherit the same permissions level as any existing members of that group.

  6. Click OK.

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Learn more about users, groups, and permissions

To learn more about the administration of users and groups in Search Server 2008, see Give users access to a SharePoint site.

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