Add page numbers to an existing header or footer in Word 2016 for Mac

If your document already has headers or footers, you can use the Page Number field code to add page numbers without overwriting your headers or footers.

Tip:  If your document doesn’t have headers or footers, you can add page numbers by inserting a preformatted header or footer that contains page numbers. On the Insert tab, click Header or Footer, and then select the style you want.

Use the Page field code to insert page numbers

  1. Double-click the header or the footer area (near the top or bottom of the page).

  2. On the Header & Footer, tab, click Field.

    On the Header Footer tab, Field is highlighted

  3. In the Field names list, click Page, and then click OK.

    Under field names, select page

    Tip: You might have to move some graphics or other elements in your header or footer to see the page numbers after you insert them.

  4. To change the numbering format, click Header & Footer > Page Number > Format Page Numbers. Select the format you want, and then click OK.

    Select the format for the page numbers

  5. To change the numbering alignment, click Header & Footer > Page Number > Page Number. In the Alignment box, choose the alignment you want and click OK.

    Select the alignment for your page numbers

  6. To return to the body of your document, click Header & Footer > Close Header and Footer.

    On the Header and Footer tab, Close is highlighted

See Also

Add page numbers

Delete page numbers

Start page numbering later in your document

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