Add or remove placeholders from a slide layout

In slide master view, you can modify a slide layout by adding or removing placeholders. If you are creating a template, you might want to change the prompt text for a placeholder in slide master view to provide specific instructions for what content should be added to a placeholder.

Tip: It's a good idea to make any modifications to your slide master and slide layouts before you begin adding slides to create your presentation. If you modify your slide master and its slide layouts after you build individual slides, some of the items on the slides may not conform to the slide master design.

Add placeholders to a slide layout

Placeholders are boxes on a slide layout that you click to add content when you're creating a presentation. In slide master view, you can add placeholders to a new slide layout, or change the look of an existing slide layout.

  1. On the View menu, in the Master Views group, click Slide Master.

  2. In the navigation pane, click the slide layout that you want to change. Slide layouts are below the slide master, which is the top slide in the navigation pane.

  3. In the Master Layout group, click the arrow next to Insert Placeholder, and then click the type of placeholder you want to insert. Options are for Content, Content (Vertical), Text, Text (Vertical), Picture, Chart, Table, SmartArt, Media, and Online Image.

    Screenshot shows the options available from the Insert Placeholder drop-down, which include Content, Content (Vertical), Text, Text (Vertical), Picture, Chart, Table, SmartArt, Media, and Online Image.

  4. On the slide, drag your cursor to draw the placeholder on the slide.

  5. Do any of the following:

    To

    Do this

    Resize the placeholder

    Select the placeholder, position the pointer over a sizing handle, and then drag the handle until the placeholder is the size that you want.

    Move the placeholder

    Select the placeholder, and then drag it to its new location.

    Format the placeholder

    Select the placeholder, click the Shape Format tab, and then make the changes that you want. For example, to change the fill color of the placeholder, in Shape Styles, click Shape Fill.

  6. When you complete the changes in slide master view, on the Slide Master tab, click Close Master to return to normal view.

    Tip: Modifications to the slide master and the corresponding slide layouts are temporarily added to the theme that is applied to your presentation. If you apply a different theme, then the slide master changes are discarded. If you want to keep the changes for future use, in the Edit Theme group, click Themes, and then click Save Current Theme.

Replace the prompt text in a placeholder

If you're creating a template and want to provide specific instructions for what content should be added to a placeholder on a slide, you can replace the prompt text in slide master view. In the following example "Click to add project title" replaces the default prompt text in a title placeholder.

  1. On the View menu, point to Master Views, and then click Slide Master.

  2. In slide master view, click the first slide layout below the slide master in the navigation pane. Slide layouts are below the slide master which is the top slide in the navigation pane.

  3. To replace the placeholder text, select the text Click to edit Master title style, and then type or paste the custom text, Click to add project title.

    The placeholder text changes to Click to add project title, and you see this new prompt text in the placeholder when you return to normal view.

  4. When you complete the changes in slide master view, on the Slide Master tab, click Close Master to return to normal view.

    Tip: Modifications to the slide master and the corresponding slide layouts are temporarily added to the theme that is applied to your presentation. If you apply a different theme, then the slide master changes are discarded. If you want to keep the changes for future use, in the Edit Theme group, click Themes, and then click Save Current Theme.

Remove footer elements from a slide layout

The footer placeholders are included by default when you add a new slide layout. The footer is made up of three elements: date and time, footer text, and slide number. The formatting, size, and position of the footer placeholders are inherited from the footer elements on the slide master, except if you edit the footer placeholder directly on the slide layout.

Important: Even if the footer elements are represented on the slide master and slide layouts in slide master view, you must turn them on before they can appear on the slides of your presentation. To turn on headers and footers, click the Insert menu, and then click Header and Footer.

  1. On the View menu, point to Master Views, and then click Slide Master.

  2. In the navigation pane, click the slide layout that you want to change. Slide layouts are below the slide master, which is the top slide in the navigation pane.

  3. In the Slide Master tab, in the Master Layout, clear the Footers check box.

    Screenshot shows the Title and Footers options available in the Master Layout group.

  4. When you complete the changes in slide master view, on the message bar click Close Master to return to normal view.

    Tip: Modifications to the slide master and the corresponding slide layouts are temporarily added to the theme that is applied to your presentation. If you apply a different theme, then the slide master changes are discarded. If you want to keep the changes for future use, in the Edit Theme group, click Themes, and then click Save Current Theme.

Add placeholders to a slide layout

Placeholders are boxes on a slide layout that you click to add content when you're creating a presentation. In slide master view, you can add placeholders to a new slide layout, or change the look of an existing slide layout.

  1. On the View menu, point to Master, and then click Slide Master.

  2. In the navigation pane, click the slide layout that you want to change. Slide layouts are below the slide master, which is the top slide in the navigation pane.

  3. Click the Slide Master tab, and then under Edit Layout, do any of the following:

    Slide Master tab, Edit Layout group

    To insert placeholder for

    Do this

    Title

    Note: Only one "official" title placeholder is allowed on each slide because the text that you add to a title placeholder in normal view becomes the slide title in the outline.

    Select the Title check box.

    Vertical Title

    Note: Only one "official" title placeholder is allowed on each slide because the text that you add to a title placeholder in normal view becomes the slide title in the outline.

    Select the Vertical Title check box.

    content placeholder

    Click the arrow next to Insert Placeholder, and then click Content  Content Placeholder .

    Vertical Content

    Click the arrow next to Insert Placeholder, and then click Vertical Content  Vertical Content Placeholder .

    Text

    Click the arrow next to Insert Placeholder, and then click Text  Text Placeholder .

    Vertical Text

    Click the arrow next to Insert Placeholder, and then click Vertical Text  Vertical Text Placeholder .

    Chart

    Click the arrow next to Insert Placeholder, and then click Chart  Chart Placeholder .

    Table

    Click the arrow next to Insert Placeholder, and then click Table  Table Placeholder .

    SmartArt graphic

    Click the arrow next to Insert Placeholder, and then click SmartArt Graphic  SmartArt Graphic Placeholder .

    Movies

    Click the arrow next to Insert Placeholder, and then click Media  Media Placeholder .

    Clip Art

    Click the arrow next to Insert Placeholder, and then click Clip Art  Clip Art Placeholder .

    Picture

    Click the arrow next to Insert Placeholder, and then click Picture  Picture Placeholder .

  4. On the slide, drag your cursor to draw the placeholder on the slide.

  5. Do any of the following:

    To

    Do this

    Resize the placeholder

    Select the placeholder, position the pointer over a sizing handle, and then drag the handle until the placeholder is the size that you want.

    Move the placeholder

    Select the placeholder, and then drag it to its new location.

    Format the placeholder

    Select the placeholder, click the Format tab, and then make the changes that you want. For example, to change the fill color of the placeholder, under Shape Styles, click Fill.

  6. When you complete the changes in slide master view, on the message bar click Close Master to return to normal view.

    Tip: Modifications to the slide master and the corresponding slide layouts are temporarily added to the theme that is applied to your presentation. If you apply a different theme, then the slide master changes are discarded. If you want to keep the changes for future use, on the Themes tab, under Themes, click Save Theme.

Replace the prompt text in a placeholder

If you are creating a template and want to provide specific instructions for what content should be added to a placeholder on a slide, you can replace the prompt text in slide master view. In the following example "Click to add project title" replaces the default prompt text in a title placeholder.

  1. On the View menu, point to Master, and then click Slide Master.

  2. In slide master view, click the first slide layout below the slide master in the navigation pane. Slide layouts are below the slide master which is the top slide in the navigation pane.

  3. To replace the placeholder text, select the text Click to edit Master title style, and then type or paste the custom text, Click to add project title.

    The placeholder text changes to Click to add project title, and you see this new prompt text in the placeholder when you return to normal view.

  4. When you complete the changes in slide master view, on the message bar click Close Master to return to normal view.

    Tip: Modifications to the slide master and the corresponding slide layouts are temporarily added to the theme that is applied to your presentation. If you apply a different theme, then the slide master changes are discarded. If you want to keep the changes for future use, on the Themes tab, under Themes, click Save Theme.

Remove footer elements from a slide layout

The footer placeholders are included by default when you add a new slide layout. The footer is made up of three elements: date and time, footer text, and slide number. The formatting, size, and position of the footer placeholders are inherited from the footer elements on the slide master, except if you edit the footer placeholder directly on the slide layout.

Important: Even if the footer elements are represented on the slide master and slide layouts in slide master view, you must turn them on before they can appear on the slides of your presentation. To turn on headers and footers, click the Insert menu, and then click Header and Footer.

  1. On the View menu, point to Master, and then click Slide Master.

  2. In the navigation pane, click the slide layout that you want to change. Slide layouts are below the slide master, which is the top slide in the navigation pane.

  3. Click the Slide Master tab, and then under Edit Layout, clear the Allow Footers check box.

    Slide Master tab, Edit Layout group

  4. When you complete the changes in slide master view, on the message bar click Close Master to return to normal view.

    Tip: Modifications to the slide master and the corresponding slide layouts are temporarily added to the theme that is applied to your presentation. If you apply a different theme, then the slide master changes are discarded. If you want to keep the changes for future use, on the Themes tab, under Themes, click Save Theme.

See also

Create or change slide layouts

Modify a slide master

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