Add graphics to labels

Create a single label with a graphic

  1. Start by creating a New Document of labels. For more info, see Create a sheet of nametags or address labels.

  2. Insert a graphic and then select it.

  3. Go to Picture Format > Text Wrapping, and select Square. Select X to close.

  4. Drag the image into position within the label. and type your text.

  5. Save or print your label.

Note: To create a full sheet of labels, from your sheet with a single label, go to Mailings > Labels and select New Document again. This creates a sheet of labels with the graphic label repeated. Save or print that one, and delete the single label sheet.

You can create up to a full sheet of different labels with different graphics, just repeat each step with a different label.

This way is more involved than the previous method, but it sometimes works better on some graphic elements.

  1. Follow the single label steps and create the label in the first position on the sheet.

  2. Go to Mailings > Start Mail Merge.

  3. Select Labels, and then select Cancel (we're not really doing a mail merge.)

  4. Select Update Labels to create a full sheet of labels.

  5. On one of the labels, highlight «Next Record», and press Ctrl + C.

    If you see {NEXT} instead, right-click it, and select Toggle Field Codes. Then select and copy «Next Record».

  6. Press Ctrl + H to open the replace dialog. You should see «Next Record» in the Find what field. If not, select the field and press Ctrl + V.

  7. Clear the Replace with field if it's not empty, and select Replace All.

  8. Select Close.

  9. You should now have a full sheet of labels ready to print or save.

Create a single label with a graphic

  1. Start by creating a New Document of labels. For more info, see Create a sheet of nametags or address labels.

  2. Insert a graphic and then select it.

  3. Go to Picture Tools > Format > Wrap Text and select Square.

  4. Drag the image into position within the label. and type your text.

  5. Save or print your label.

You can create up to a full sheet of different labels with different graphics, just repeat each step with a different label.

This technique is a little tricky, but it allows you to create a single label with your text and graphics in the row 1, col 1 position, then multiply it to the whole page. It also lets you do more extensive formatting and editing on the label than the first procedure allows.

  1. Follow the single label steps and create the label in the first position on the sheet.

  2. Go to Mailings > Start Mail Merge.

  3. Select Labels, and then select Cancel (we're not really doing a mail merge.)

  4. Select Update Labels. This creates a full sheet of labels.

  5. On one of the labels, highlight «Next Record», and press Ctrl + C.

    If you see {NEXT} instead, right-click it, and select Toggle Field Codes. Then select and copy «Next Record».

  6. Press Ctrl + H to open the replace dialog. You should see «Next Record» in the Find what field. If not, select the field and press Ctrl + V.

  7. Clear the Replace with field if it's not empty, and select Replace All.

  8. Select Close.

  9. You should now have a full sheet of labels ready to print or save.

Create a single label with a graphic

  1. Start by creating a New Document of labels. For more info, see Create a sheet of nametags or address labels.

  2. Select Mail Merge (we're creating a blank sheet).

  3. Insert a graphic and then select it.

    If you're going to create a full page of the same labels, create the label in position Row 1, Col 1. Otherwise, create it anywhere.

  4. Go to Picture Format > Wrap text and select Square.

  5. Drag the image into position within the label. and type your text.

  6. To just make a single label or you have different labels on the sheet, go save or print now.

Expand the single label to a full sheet

  1. Follow the single label steps with the label in the first position on the sheet and then select Mailings > Update Labels.

  2. On one of the labels, select «Next Record», and press Command (⌘)+ C.

    If you see {NEXT} instead, Ctrl + click or right-click and select Toggle Field Codes. Then select and copy «Next Record».

  3. Press Shift + Command (⌘)+ H to open the replace dialog. You should see «Next Record» in the Find what field. If not, select the field and press Command (⌘) + V.

  4. Clear the Replace with field if it's not empty, and select Replace All.

  5. Select OK if you need to.

  6. You should now have a full sheet of labels ready to print or save.

Word for the web doesn't directly support creating labels, but you can create labels from a template. For label templates, go to templates.office.com and search for labels.

See also

To create a page of different labels, see Create a sheet of nametags or address labels

To print one label on a partially used sheet, see Print one label on a partially used sheet

To create a page of the same labels, see Create and print labels

To create labels with a mailing list, see Print labels for your mailing list

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