Add, copy, or remove a text box in Word 2016 for Mac

A text box is an object you can add to your document that lets you put and type text anywhere in your file. Text boxes can be useful for drawing attention to specific text and can also be helpful when you need to move text around in your document.

Add a text box

  1. On the Insert tab, click Text Box and then select either Draw Text Box (where the text aligns horizontally on the page) or Vertical Text Box (where the text aligns vertically on the page).

    On the Insert tab, Text Box is highlighted.

  2. Click in the document, and then drag to draw the text box the size that you want.

  3. To add text to a text box, click inside the text box, and then type or paste text.

    • To format the text in the text box, select it, and then Control + Click the text and click Font.

    • To add different effects to the text box, click the text box, and use the options on the Shape Format tab (such as changing the text direction or aligning the text at the top, middle or bottom of the text box).

    • To position the text box, click and hold it, and then when the pointer becomes a Four-headed arrow , drag the text box to a new location.

Note: If you have drawn multiple text boxes, you can link them together so that text will flow from one box to another. You can only link an empty text box to the one that you've selected. To do this, click the text box that you want to link to another text box, and then on the Shape Format tab, click Create Link.

Copy a text box

  1. Click the text box you want to copy.

    Make sure that the pointer is on the border of the text box and not inside the text box. If the pointer is not on the border, the text inside the text box is copied and not the text box.

  2. Press Control + Click, and then click Copy. Or, press COMMAND + C.

  3. Click the location in your document where you want to paste the text box, press Control + Click, and then click Paste. Or, press COMMAND + V.

Remove a text box

  • Click the border of the text box that you want to delete, and then press DELETE.

    Make sure that the pointer is on the border of the text box and not inside the text box. If the pointer is not on the border, pressing DELETE will delete the text inside the text box and not the text box.

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