Add and remove styles from the Quick Styles gallery

In Microsoft Office Word, styles are reusable sets of formatting options that you can apply to text. For example, suppose you want the headings in your document to appear in bold and in a particular color and font size. Although you can manually set each formatting option individually for each header, it is much easier to use a style that applies all of these options at once.

You can apply a specific style quickly and easily from the Styles gallery on the Home tab. You can also manage the contents of the gallery by adding other popular styles and deleting those that you don't need.

Add a new style to the Styles gallery

The styles that you use frequently can be kept in the Styles gallery on the Home tab for ease of use. You can create a new style and add it to the gallery at any time.

  1. Select the text that you want to format in a new way.

    For example, perhaps you want the words Business Fact to always appear as a bold, red Heading 1 in your document.

  2. On the Mini toolbar that appears above your selection, click Heading 1, Bold, and Red to format the text.

  3. With the formatted text selected, click the More More down arrow arrow in the lower-right corner of the Styles gallery, and then click Create a Style.

    The Create New Style from Formatting dialog box appears.

  4. Give the style a name—for example, Business Fact—and then click OK. The style that you created appears in the Styles gallery with the name that you gave it, ready for you to apply whenever you type the words Business Fact, or whenever you want to format any text as bold, red, and Heading 1.

Move a style to the Styles gallery

You can move any existing style to the Styles gallery for easy access.

  1. On the Home tab, click the Styles Dialog Box Launcher.

    Styles Dialog Box Launcher

    The Styles pane appears.

  2. In the lower-right corner of the Styles pane, click Options.

  3. Under Select styles to show, click All styles.

    All styles are displayed in the Styles pane.

  4. Select text in your document in the style that you want to move, and then click the style in the Styles task pane.

    The style now appears in the Styles gallery.

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Remove a style from the Styles gallery

  1. On the Home tab, in the Styles group, right-click the style that you want to remove from the gallery.

  2. Click Remove from Style gallery on the shortcut menu.

    Note: Removing a style from the gallery does not remove the style from the entries that appear in the Styles task pane. The Styles task pane lists all of the styles in the document.

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In addition to using the Quick Styles gallery on your Home tab to easily apply formatting to text, you can also choose an entire set of styles that work together to create document designed for a specific purpose. For example, you could have one set of Quick Styles to be used for reports. It might include styles for a title, an abstract, several heading levels, and body text. All of the style colors and formats in a single style set are designed to be used together to create a compelling and readable document.

Add a new style to the Quick Styles gallery

A Quick Style set contains the basic styles that you need to build a document. However, you may want to add a custom style.

  1. Select the text that you want to format in a new way

    For example, perhaps you want the words Business Fact to always appear as a red Heading 1 in your document.

  2. On the Mini toolbar that appears above your selection, click Heading 1 and Red to format the text.

  3. Right-click the selection, point to Styles, and then click Save Selection as a New Quick Style.

  4. Give the style a name—for example, Business Fact—and then click OK. The style that you created appears in the Quick Styles gallery with the name that you gave it, ready for you to apply whenever you type the words Business Fact, or whenever you want to format any text as red and Heading 1.

Move a style to the Quick Styles gallery

You can move any existing style to the Quick Styles gallery for easy access.

  1. On the Home tab, click the Styles Dialog Box Launcher, and then click Options.

    Styles Dialog Box Launcher

  2. Under Select styles to show, click All styles.

    All styles are displayed in the Styles task pane.

  3. Select text in your document and then click the style in the Styles task pane.

    The style now appears in the Quick Styles gallery.

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Remove a style from the Quick Styles gallery

  1. On the Home tab, in the Styles group, right-click the style that you want to remove from the gallery.

  2. Click Remove from Quick Styles gallery on the shortcut menu.

    Note: Removing a style from the Quick Styles gallery does not remove the style from the entries that appear in the Styles task pane. The Styles task pane lists all of the styles in the document.

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