Add an email account to Outlook 2016 for Mac

You can add email accounts in Outlook 2016 for Mac for use with many popular ISPs, as well as email service providers like Outlook.com, Hotmail, AOL, Gmail, MobileMe, and Yahoo.

If you have an Exchange or Office 365 business or school account, see Add an Exchange or Office 365 account to Outlook 2016 for Mac.

Note for Gmail customers Gmail customers: See Prepare your Gmail or Google Apps account for connecting to Outlook and Office 365.

Add your first email account
  1. In Outlook, on the Tools tab, click Accounts.

    On the Tools tab, click Accounts

  2. In the Accounts box, click Other Email.

    Add your first account

    Note:  If you don't see this screen, it's possible you've already imported settings from another client and you should add an additional email account.

  3. Enter the email address and password, and click Add Account.

    Add an email account

    Tip: When you've added the account, it appears in the top left pane of the Accounts box, and Outlook begins downloading your messages.

    First IMAP account

    Note: With POP and IMAP email accounts, email messages are the only items that are synchronized between Outlook and the mail server. Other items that you create in Outlook—such as contacts, calendar events, tasks, and notes—are stored on your computer, not on the mail server.

Add an additional email account

  1. In Outlook, on the Tools tab, click Accounts.

    On the Tools tab, click Accounts

  2. In the lower left pane of the Accounts box, click Add an account Add an account , and choose Other Email.

    Other Email

  3. Enter the email address and password, and click Add Account.

    Add an email account

    Tip: When you've added the account, it appears in the top left pane of the Accounts box, and Outlook begins downloading your messages.

    First IMAP account

    Note: With POP and IMAP email accounts, email messages are the only items that are synchronized between Outlook and the mail server. Other items that you create in Outlook—such as contacts, calendar events, tasks, and notes—are stored on your computer, not on the mail server.

Delete an email account

  1. Select the account you want to delete, and in the lower left pane of the Accounts dialog box, click Delete the selected account Delete button .

    Delete a mail account

  2. Select Delete.

    Click Delete

    Note: When you delete a POP account, existing messages from that account remain in Outlook, but no further messages are downloaded or sent. When you delete an IMAP account, all messages from that account are deleted from Outlook, but any copies of messages that you have on the server remain there. Items other than messages, such as contacts and events, are not affected when you delete a POP or IMAP account.

Before you add a Gmail account

If you're using 2-step verification in Gmail, do the steps explained in Use app password to connect to your Gmail account.

Otherwise, do these steps:

  1. Sign in to your Gmail account.

  2. Turn ON Allow less secure apps. Here's how to do that.

    1. Sign in to your Gmail account. Once signed in, in the upper right corner, choose the Google Apps button > My Account.

      In the upper right corner, choose the apps button and then My Account icon.

    2. Choose Connected apps and sites. Set Allow less secure apps to ON. It's okay to allow Outlook access. Close the window.

      You need to go into Google Gmail to allow Outlook access

  3. Enable IMAP access. Here's how to do that.

    1. Sign in to your Gmail account. Once signed in, in the right corner choose Settings.

      In Gmail, choose Settings.

    2. On the Settings page, choose Forwarding and POP/IMAP.

      In Gmail, choose Forward and POP/IMAP to choose your POP settings.

    3. Next to IMAP Access, choose Enable IMAP.

    4. At the bottom of the page, choose Save Changes.

Related information

IMAP account basic settings in Outlook 2016 for Mac

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