You can add a Lync meeting to your schedule by using the Outlook Calendar. You can also automatically send invitations with the meeting URL and instructions to the people you invite for how to join the meeting. You can also manage the list of attendees, arrange the time and place, and answer meeting invitations.
Note: This instruction is for Lync. If you’re using Skype for Business, click here.
Add Lync to an existing meeting
You might have a meeting already set up and then later decide to add Lync details for someone who can’t attend in person.
Open the meeting from your calendar, on the Meeting or Meeting Series tab, click Lync Meeting. Lync details are added to the meeting invitation.
Click Send to send the updated meeting request including the Lync details to all attendees.
Note: You can only add Lync to a single meeting or to an entire meeting series. You can’t add Lync to a single occurrence of a meeting series. In these cases, create a single instance of the meeting and add Lync to it.
Set up a new Lync meeting
Click the Calendar tab at the bottom-left of the screen in Outlook.
Click New Lync Meeting.
Lync information is added to the body of the meeting invitation.
Add meeting details, including the people you want to invite, subject, location (if you also want a physical location for the meeting), attachments, and time.
Add additional meeting information, such as an agenda, to the body of the meeting invitation, and click Send.
Outlook adds the meeting to your calendar and sends an invitation to all the people on your list with the meeting URL and instructions for how to join. They can then accept or decline the meeting invitation.