Accessibility in Word for iPhone

When using Word for iPhone, a number of iOS Accessibility features are available, including VoiceOver, Speak Selection, Zoom, Invert Colors, and Increase Contrast. This topic helps you use VoiceOver for many common document tasks.

Contents

Use VoiceOver in Word

Connect to a cloud storage service

Connect to SharePoint

Navigate a document

Change document view

Search a document

Select and edit text

Format text

Add Styles

Turn on and review tracked changes

Review comments and footnotes

Use keyboard shortcuts

Features that aren't optimized

Give feedback

Use VoiceOver in Word

Use VoiceOver to hear verbal tips about what appears onscreen. When your move focus to an item onscreen, VoiceOver speaks the item's name or describes it.

Note: If you use VoiceOver with an external keyboard and you want to use keyboard shortcuts, make sure QuickNav is turned off. On your external keyboard, press the left and right arrow keys at the same time. VoiceOver announces that QuickNav is turned off. Press the arrow keys again to turn QuickNav on.

Connect to a cloud storage service

Connect to your OneDrive,OneDrive for Business, or Dropbox accounts. Once connected, you can get to your files stored in these accounts right from your iPhone.

  1. Open Word. Tap, then double-tap Account on the bottom-left of the File Open screen to open the Account screen. The Account screen provides your current login information, followed by a list of your Connected Services, and an option to Add a Service at the bottom of the screen

    Note:  If you have a Word file open and want to return to the File Open screen, use the Save and Close button in the top-left corner of the application.

  2. Tap, then double-tap Add a Service. The Add a Service screen lists available services in this order: OneDrive, OneDrive for Business, and Dropbox.

  3. Tap, then double-tap the service you’d like to add, and then follow the login instructions.

  4. Return to the Account menu, and your new service will be listed under Connected Services.

Connect to SharePoint

Use your work or school account to access team sites on SharePoint.

  1. Open Word. Tap, and then double-tap Account at the bottom left of the File Open screen and sign in to the app.

  2. In the Account screen, tap, and then double-tap your team site from the list of your Connected Services.

Navigate a document

VoiceOver rotor: Use three-fingers in a twist gesture to open the VoiceOver rotor. Twist again to move through the options of how you want to move through a document when you swipe up or down. For example, if you choose Words, your insertion point moves through the document word by word with each swipe.

Scrolling: Move three fingers up or down to scroll through a document. When you lift your fingers from the screen, VoiceOver identifies the page you are on.

Ribbon: At the top of the app, move focus to the Show Ribbon button, and then double-tap it. Select the Home tab on the ribbon, then double-tap the tab again to move focus to that tab.

  • To move to another tab, swipe right or left with one finger to move through the tabs. Double-tap a tab to bring it in to focus.

  • To choose a button beneath the tab that is in focus, swipe right or left to move through the tab's button options.

  • To hide the ribbon, double-tap the ribbon, and then double-tap again.

Change document view

Use Reflow view to increase the amount of text on a page, making it easier to read, edit text, and add comments on your phone's small screen. At the top of the document, swipe left or right to move focus to the Reflow button, and then double-tap it.

Search a document

Move focus to the More button on the top far-right of the app. Double-tap to open the More menu, then swipe right until the cursor moves to the Search button. Double-tap Search and type a search term. VoiceOver speaks each letter you type, identifies the number of matching terms found in the document, and provides a description of where the matched terms are located in the document.

To find and replace a term, move focus to the search options button to the left of the search field. Double-tap to open the Options screen and then swipe down to move focus to one of these options: Find, Find and Replace,, Match Case, or Whole Words.

To close the Search pane, use two fingers to swipe a Z gesture.

Select and edit text

  • Select content: To select text, move focus to the text that you want to edit. Double-tap to place your cursor in the text, then type your change. To select an image or shape, move focus to the object and double-tap.

  • Use contextual menu: Move focus to the text that you want to edit, then double-tap with two fingers to open the contextual menu on the page. Swipe right or left to move through the contextual menu options. Double-tap to select the option you want.

    Notes: If double-tapping with two fingers doesn't open the contextual menu, check that Voice Dictation is turned off.

    1. Go to Settings > General > Keyboard.

    2. Scroll down to Enable Dictation and tap the toggle button to off.

    3. In the confirmation screen, tap Turn Off Dictation.

    The contextual menu closes after completion of an action. You can also dismiss the menu using two fingers to swipe a Z gesture.

  • Add or revise headers and footers: To edit text in the header or footer, tap the top or bottom of the page, then double-tap to open the header or footer region. Swipe right or left to move through the content, then double-tap text to edit it. Double-tap anywhere in the document to close the header or footer region.

Format text

Use the Home, Insert, or Layout tabs on the ribbon to change the look and feel of your document.

  1. Move focus to the document area that you want to format.

  2. At the top of the app, move focus to the Show Ribbon button, and then double-tap it to open the ribbon.

  3. Swipe right or left to find the Home tab. Double-tap to open the formatting options menu.

  4. Swipe right to move focus to the formatting option you want, and then double-tap to format your content.

Add Styles

Refine the look of your document's text, tables, or shapes using styles.

At the top of the app, move focus to the Show Ribbon button, and then double-tap it to open the ribbon.

  • Text styles: Move focus to the Home tab. Then swipe to move focus to More Formatting, the last button on the Home tab, and then double-tap to open the Styles menu. Swipe down to select a style.

  • Table styles: Move focus to the Insert tab in the ribbon, then swipe to move to the Table button, and double-tap it. Swipe right or left to move focus to Table Styles, and double-tap it. In the Table Styles menu, swipe left or right to select a style, then double-tap it to insert it into the document.

  • Shape Styles: Move focus to the Insert tab in the ribbon, then swipe to move to the Shapes button, and double-tap it. In the Shapes menu, swipe left or right to select a style, then double-tap the shape to insert it in the document.

Turn on and review tracked changes

To turn on tracked changes, and also review comments in a document, move focus to the Review tab in the ribbon.

  1. Swipe to move to Show Markup, then double-tap to open the Show Markup menu.

  2. Swipe down to move focus to Show Revisions in Balloons, then double-tap.

  3. Move focus back to the Review tab in the ribbon, then swipe to move focus to Track Changes. Double-tap to turn the toggle button on.

To review tracked changes in your document, move focus to the Review tab on the ribbon, then tap, and double-tap Next Change.

Review comments and footnotes

If you have tracked changes turned on, you can review comments in your document. Move focus to the Review tab on the ribbon, then tap, and double-tap Next Comment.

To add a comment, double-tap the content with two fingers to open the contextual menu. Swipe right or left to move through the contextual menu, then double-tap New Comment.

Open and edit hyperlinks

To insert a hyperlink in to your document, move focus to the Insert tab in the ribbon, then swipe to move to the Hyperlink button, and double-tap it to open the Hyperlink menu. Swipe right or left to move focus through the hyperlinks fields. Double-tap each field to type in the requested information.

When you move the focus to a hyperlink within a document, VoiceOver announces the displayed text of the hyperlink. Tap, then double-tap the hyperlink to open the contextual menu, then swipe to select the Hyperlink option.

Use keyboard shortcuts

If you use VoiceOver with an external keyboard and you want to use keyboard shortcuts, make sure QuickNav is turned off. On your external keyboard, press the left and right arrow keys at the same time. VoiceOver announces that QuickNav is turned off. Press the arrow keys again to turn QuickNav on.

For a list of keyboard shortcuts, see Use keyboard shortcuts with an external keyboard.

Features that aren't optimized

We’re still working on delivering great accessibility features, and we have more work to do. Here’s a list of things we haven’t optimized yet: SmartArt, tables, charts, resizing shapes, and co-authoring.

Give feedback about Word for iPhone Accessibility

We’d love to hear about the things you like and the things that you’d like for us to improve. To send feedback, go to the file menu at the top of the application (second icon from left). Go to the Send Feedback option, then select Tell Us What You Like or Tell Us What Would Be Better, and provide feedback, as well as an optional email address. Please include the word "Accessibility" in your feedback so we can find it easily.

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