Accessibility in Office 365 Video

Office 365 Video includes accessibility features that make it easier for people with disabilities to use the app. For example, people who are blind or have low vision can use screen readers to have information about the user interface (UI) read aloud to them. People who have limited mobility can use keyboard shortcuts or speech recognition tools instead of a mouse. This article covers accessibility features available in Office 365 Video for many types of disabilities.

Notes

In this topic

Orientation: Videos and channels in Office 365 video

A video portal is a great place for you to share videos of product demos, conferences, and usability sessions, just to name a few uses.

In a video portal created with Office 365 Video, you work mainly with videos and channels. Anyone in your organization who has edit permission for a particular channel can upload videos to it. For example, Office 365 Video comes with one pre-configured channel, named Community. By default, everyone has edit and view permission for the Community channel, so anyone can upload and view videos in it. You can also create your own channels and upload videos to them.

You can select videos from their featured place (spotlighted or trending) on the home page for the video portal or from specific channels. When you select a video, it opens on its own page and automatically plays right in your browser window. You can also add captions to your videos. For more information about captions, in this article, go to Upload captions for videos in Office 365 Video.

Note: If no one in your company has previously selected the Office 365 Video app in the App Launcher, the video portal for your company hasn’t been configured yet. When someone selects the app for the first time, it automatically configures the video portal, which includes the Community channel. When anyone subsequently selects the app, it goes directly to the home page of the video portal.

Get started: the Office 365 Video user interface

Like other Office 365 apps, Office 365 Video is a web-based application that you use in a web browser, so its UI is contained within your web browser on a page.

You can use the main areas of the Office 365 Video UI (described in the following table), along with some of the common elements in the UI, as landmarks in your mental model.

This table describes areas of the UI.

Area of the UI

Common elements of the Office 365 Video UI

Top left: Office 365 navigational links

  • App Launcher link

  • Office 365 link

  • Video link

Top right: Office 365 information

  • Notifications pane

  • Settings pane

  • Help pane, which also includes the Tell me what you want to do search box

  • Account pane

Top (below the Office 365 navigational links and information): Office 365 Video links

  • Search button. Searches for all information associated with videos, including titles and descriptions, the names of the channels to which a video belongs, and the name of the person who uploaded a video.

  • Home link (which is the same as the Video link). Links to the home page for the video portal.

  • Channels link. Links to a list of all channels on the portal that you have permission to view.

Office 365 Video content area (of the home page for a video portal): Lists of videos

  • Spotlighted videos (if there are any)

  • Trending videos

  • Spotlighted channels (if there are any)

Note: Spotlighted videos or channels are items that the Office 365 admin has decided to feature prominently. A video is considered trending after it has been played a significant number of times.

Office 365 Video content area (of the Channels page): List of channels

A list of all channels on the video portal that you have permission to view

Office 365 Video content area (of the page for each channel): Lists of videos

  • Spotlighted videos (if there are any)

  • Trending videos

Note: For a channel, the Office 365 admin or channel owner can spotlight videos.

Office 365 Video content area (of the page for each video): Video

  • Video in a video player

  • Title of the video

  • Channel to which the video belongs

  • Date on which the video was uploaded

  • Description of the video

  • Download link, Embed link, and Email link

  • Statistics link

  • You might also like list of videos

Keyboard shortcuts in Office 365 Video

Because Office 365 Video operates with your web browser, the keyboard shortcuts that work in your browser also work in Office 365 Video.

Notes

  • The keyboard shortcuts in this table refer to the US keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a US keyboard.

  • If a shortcut requires pressing two or more keys at the same time, this table separates the keys with a plus sign (+).

Keyboard shortcuts for Office 365 Video:

To do this

Press

Move forward to the next area or item

For example, go to the next video list on a page, go from one navigational link to the next, or go from one video player control in the video player to the next.

The Tab key

Move back to the previous area or item

Shift+Tab

Move to one video to the next in a video list, or back, up, or down

For example, move from one video to the next in a sequence of spotlighted videos, or move from one video to the next in a Trending list.

The arrow keys

Activate an item

For example, when you select a video, to play the video, press Enter. When you select the New Channel button, to create a new channel, press Enter.

Enter

Exit a pane

For example, exit the Subtitles or captions pane.

Esc

When a scroll bar is shown in the left navigation pane, scroll down

The Down Arrow key

When a scroll bar is shown in the left navigation pane, scroll up

The Up Arrow key

Go back one page in the web browser

Alt+Left Arrow

Same as the Alt+Left Arrow keyboard shortcut

Backspace

Go forward one page in the web browser

Alt+Right Arrow

Common tasks in Office 365 video

Add effective titles and descriptions to videos in Office 365 Video

When you upload a video, Office 365 Video gives the video a title that is the same as the file name of the video. It does not create a description for the video. By adding effective titles and descriptions, you can help people find the videos that they want.

To add a title and description of a video, select the video to open its page , and then do the following:

  1. Add a video title. Below the video player, select the Edit Title button. Type a descriptive title for the video, and then select the Save button.

  2. Add a video description. Below the video player, select the Edit Description button. Type a useful description of the video, and then select the Save button.

Upload captions for videos in Office 365 Video

Captions help people who are deaf or have limited hearing to understand what’s spoken and to be aware of the sounds in a video.

To upload captions for a video, select the video and then do the following:

  1. Select Manage > Subtitles or captions.

  2. In the Subtitles or captions pane, select Upload a new file.

  3. In the Upload a file pane, select the language for the captions, and then select Upload.

  4. In the Choose File to Upload dialog box, navigate to and select your caption file, and then select Open.

Notes

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or have questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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