Office
Sign in

When to use Microsoft Project, Planner, or To-Do

Want to organize your project tasks, but don't know which Microsoft task management app to use? This article describes the benefits of Project Online, Microsoft Project, Microsoft Planner, and Microsoft To-Do, and points you to how to get it, and how to use it once you have it.

Which app is right for my project?

Is this a solo project or a team project? Are there few deliverables and dependencies, or many? The different Microsoft task management apps are designed for the different project situations you might find yourself in.

Microsoft To-Do is good for a single user/low complexity project, Planner is great for a team and medium complexity, Project Professional for a team with medium/high complexity, and Project Online for enterprise/complex projects

Project Online

A cloud with down arrows pointing to a checklist, a pie chart showing progress on different projects, and a timesheet
Track projects, portfolios, and timesheets

Project Online is a web-based application that can work for small, medium, and large businesses. Project managers can create schedules and assign tasks to resources who can then see their tasks and report time. Portfolio managers can look across all projects to see what people are working on.

How to get Project Online

Project help center

Join the conversation about Microsoft Project

Microsoft Project

Symbol of a person with a computer screen next to a Gantt chart illustration
Create a standalone project plan

Microsoft Project is a desktop application that can be great for creating a schedule where you want to organize work into phases, have dependencies between tasks, and so on, either for oneself or for publishing to a team.

How to get Project Professional or Project Standard

Project help center

Join the conversation about Microsoft Project

Microsoft Planner

A Planner board with a swish and arrow showing a person being assigned to a task
Quickly create plans, assign tasks, and collaborate

Planner is a light weight, mobile and web-based application that comes with most Office 365 for business subscriptions. With Planner you and your team can to create plans, assign tasks, chat about tasks, and see charts of your team’s progress. You can also use Planner from within Microsoft Teams and Microsoft SharePoint.

How to get Microsoft Planner

Microsoft Planner help

Join the conversation about Microsoft Planner

Microsoft To-Do

Multiple task lists pointing to tasks in My Day
Prioritize and complete the most important things every day

The To-Do app lets you list all your tasks and sort them so you can focus on what’s important. It features a My Day list for your daily tasks and also allows you to create additional lists to organize your work, projects, groceries, and so on.

Download Microsoft To-Do

Get help with Microsoft To-Do

Join the conversation about Microsoft To-Do

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×