Share and sync - OneDrive (work or school)

Sync files with OneDrive Files on Demand

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Discover more Office training at LinkedIn Learning

With OneDrive Files On-Demand, you can get to all your files in OneDrive or SharePoint Online, without having to download them and use storage space on your device.

Note: OneDrive Files On-Demand is available now in Windows 10 Insider Preview versions and will be included in the Windows 10 Fall Creators Update. You’ll know that Files On-Demand is turned on if you see the status icons next to your files in File Explorer, as shown in the video. Files On-Demand might not be compatible with some third-party antivirus solutions.

Turn on Files On-Demand in OneDrive

  1. Select the white or blue OneDrive cloud icon in the Windows notification area.

    OneDrive_SyncClient_BlueWhiteIcon

    Note: If you’re on Windows 10, your computer already has the OneDrive desktop app on it, but you'll need to turn on Files On-Demand in OneDrive settings.

  2. Select Settings OneDrive_Gears_Setting .

  3. Select Settings > Save space and download files as you use them.

Work with files in Files On-Demand

When Files On-Demand is on, you’ll see new status icons next to each of your SharePoint files. You can now copy or move files from your computer to SharePoint Online right from your file system.

Conceptual image of an online only file
Online-only files

Save space on your device by making files online-only.

These files are only available when you're connected to the Internet, but don't take up space on your computer.

Conceptual image of a locally available file
Locally available files

When you open an online-only file, it downloads to your device and becomes locally available.

You can open a locally available file at anytime even without Internet access.

Conceptual image of an always available file
Always available files

To make a file always available, even when you're offline:

  • Right-click it and select Always keep on this device.

To change a file back to an online-only file:

  • Right-click it and select Free up space.

Want more?

Learn about OneDrive Files On-Demand

OneDrive for Business Quick Start

With OneDrive Files On-Demand, you can get to all your files in OneDrive or SharePoint Online, without having to download them and use storage space on your device.

If you’re on Windows 10, your computer already has the OneDrive desktop app on it, but you need to turn on Files On-Demand in OneDrive settings.

Click the white or blue OneDrive cloud icon in the Windows notification area, at the far right of the taskbar.

Click the Settings gear.

On the Settings tab, select Save space and download files as you use them.

When Files On-Demand is on, you’ll see new status icons next to each of your OneDrive or SharePoint files.

You see a cloud icon next to online-only files. Online-only files are available only when you're connected, but they don't take up space on your computer.

When you open an online-only file, it downloads to your device and becomes a locally available file. You can open a locally available file anytime, even without Internet access.

To make sure a file is always available, even when you’re offline, right-click it and choose Always keep on this device.

To change a file back into a cloud file, right-click it and choose Free up space.

With Files On-Demand, you can access all your files without filling up your device.

Expand your skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×