Present slideshows

Print presentations​

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In PowerPoint, you can print your slides, your speaker notes, and create handouts for your audience.

Print your presentation

  1. Select the File > Print.

  2. For Printer, select the printer you want to print to.

  3. For Settings, select the options you want:

    • Slides - from the drop-down, choose to print all slides, selected slides, or the current slide. Or, in the Slides: box, type which slide numbers to print, separated by a comma.

    • Print Layout - choose to print just the slides, just the speaker notes, an outline, or handouts.

    • Collated - choose if you want them collated or uncollated.

    • Color - choose if you want color, grayscale, or pure black and white.

    • Edit Header & Footer - select to edit the header and footer before printing.

  4. For Copies, select how many copies you want to print.

  5. Select Print.

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Print your handouts, notes, or slides

Print your PowerPoint slides or handouts

Office 2016 Quick Start Guides

To print your presentation click File, and then choose Print.

Choose what printer you want to print to and then decide what you want to print.

For example, do you want to print all slides, just the selected slide, or the current slide that you're on? In this case, I'll choose to print the current slide.

If I wanted to put in particular slide numbers to print, I can put those in, separated by a comma.

I also need to decide how I want to print that slide.

For example, full page, a notes page that includes my speaker notes underneath it, in outline form, or handouts also.

I can choose whether I want them collated or color, grayscale, and black and while.

I can also click to edit the header and the footer of the slide directly right from here.

When I'm happy with my choices, I can set the desired number of copies and then click the Print button.

To get back to my presentation click the Back arrow.

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