Design presentations

Organize slides into sections

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Use sections to organize your slides into meaningful groups, much like you use folders to organize files.

Add a section header

  1. Select an in-between point in your slides where you'd like to add a section header.

  2. Select New Slide > Section Header.

Add a section

  1. Right-click between two slides where you want to add a section.

  2. Select Section > Add Section.

Collapse or expand a section

  • Select the small triangle next to a section name to collapse or expand it.

    Tip: To collapse or expand all sections, right-click a section name and select Collapse All or Expand All.

Rename a section

  1. Right-click the section you want to rename, and select Rename Section.

    Rename a section

  2. Enter a name for the section, and then select Rename.

Remove a section

  • Right-click the section you want to remove, and then select Remove Section.

View all sections in a presentation

  • On the View tab, select Slide Sorter.

    View all slides in a presentation

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Organize your PowerPoint slides into sections

Add, rearrange, and delete slides in PowerPoint

A great feature of PowerPoint is the ability to separate slides into sections, that is logical divisions in your presentation.

Separating into sections works two ways.

The first is a division that only you and PowerPoint are aware of.

This means that it's easier for you to visually organize your presentation and even rearrange sections.

The second division is visual for you and your audience, an actual header slide.

This is beneficial, as it helps you take a nice deep breath and the audience can regroup and refocus on your content.

It's important to note that you can have sections without this visual header slide, but it is a good habit to get into.

The first thing I'm going to do is create these visual header slides.

I'm going to start from the bottom and work my way up.

I find it's easier if I do it this way.

The first thing I'm going to do is click in between the slides that I want to separate into sections, I'll add a New Slide now from the Home ribbon tab, and I'll choose Section Header.

There's a title and a subheading, however in this case I'm only going to use a title.

I'll call this the Wrap Up section.

You'll notice that even though I'm not adding anything in the remaining placeholder I can't see that placeholder in the left hand side, so it looks great as it is without a subheading.

I'm going to go and do that again.

I'll create another New Slide with a Section Header, this one I'll call my Executive Team.

Now I'll go through my entire presentation and I'll separate it into these divisions with Section Headers.

Now that I have these Section Headers it's time to tell PowerPoint about them.

I can create a logical section in my presentation.

I'm going to click again to insert the mouse in between where one section ends a new one's going to begin.

This time from the Home ribbon tab I'm going to click Section, from here I'll click Add Section.

It's going to create an Untitled Section and I can see outlined in red which slides are included in this section.

This is why it's great to go from the bottom and work your way up.

I need to give this section a name, so I'll right-click on it and choose Rename Section.

From here I can give it a name.

I'll call this one Wrap Up, and then I'll click the Rename button.

Let's go to our Executive section and do that again.

I'll click and insert the mouse where it starts, I'll select Section, and now I'll choose Add Section.

If I scroll down I can see that this section only includes the slides that end at the last section that we created.

I'll right-click again, choose Rename Section, and give it a name.

I'll click the Rename button and I have another section.

Let's go through and do that for all of our sections.

I'm also going to rename the Default selection, which is any slides that haven't been included in a section that you've made.

I'll Rename this one and I'll call this one Intro.

So what can we do now that we've made these sections?

It becomes a lot easier to work on specific parts of your presentation without the visual clutter of all of the other slides.

For example, if I click Section from the Home ribbon tab I can choose to Collapse All.

This is going to collapse every section that I've created.

I can then quickly see how many slides are in each section and I can also click to expand and only work on that particular section that I'm working on.

I can also click Section again and Remove All Sections if I decide I don't want to use them, or I can Expand All of them if I want to see all my slides.

It's also very easy to work in Slide Sorter mode.

I'll change to the View ribbon tab, and from here I'll click Slide Sorter.

Again, I can see all my sections.

And if I scroll I can collapse them all or expand them all.

A great thing about working in this view with sections is that I can click and drag on the zoom on the bottom right hand side and easily see all the slides that are in my sections.

This makes it incredibly easy to click and drag and rearrange slides and even rearrange entire headings.

Now that you're working in sections I think that you'll find your job of creating a fantastically well organized presentation just got way easier.

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