Add and use contacts

View and edit contacts

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After you add contacts, there are a number of ways you can access, edit, and view them. Watch this video to learn more.

Add a contact from an email message

  1. Open the message so that the person's name is shown in one of these lines: From:, To:, Cc:, or Bcc:.

  2. Right-click the appropriate name, and click Add to Outlook Contacts. A new window opens, in which you can fill in the details you want. Outlook inserts the contact's email address in the Email box, and any other information about the contact that is available in the message in the appropriate boxes. If a contact is in your organization, then it probably includes their title, department, phone, and office.

  3. Click Save.

Other ways to add contacts

Want more?

Import and export vCards to Outlook contacts

Add information to a contact by using the All Fields page

Video: Export many contacts as a CSV file

After you add contacts in People, there are a number of ways you can access and view them.

To find a contact, you can scroll through the list or click a letter to jump to last names beginning with the letter.

If you have a really long list, you can use search. Click Search Contacts at the top of the list, and type a word to search for.

You don’t even need to type the whole word. Outlook starts searching as soon as you type the first letter.

When you find who you are looking for, click the Xin the search box to go back to the full list.

Any time you get some new piece of information about someone, you can change their contact.

You already saw how to enter edit mode by clicking Edit in a contact card.

To remove some text, select it and press Delete.

To add something, click a plus sign, select the type of information you want to add, and type the text in the new box that appears. When you are done, click Save.

If you have a lot of details to add, you may find it easier to use the full contact form.

In the contact card, click Outlook (Contacts).

In the form, first look for the field or type of information you want to change on the left.

For example, Web page address. Then, make your changes in the box next to it.

In many of the boxes, you can click an arrow and choose a field.

For example, we already have a Business phone number in the first box.

But we can add another one by changing the field for the second box to Business 2, and then typing the number in the box next to it.

You can also have multiple addresses for a contact.

And that’s not all. Each contact can have multiple pages of information. Go to the Show group on the CONTACT tab.

Now, we are viewing the General page.

But you can add different types of information on the Details page, like Nickname and Birthday.

Even, create user-defined fields. For more information on those pages, see the Course Summary.

Here is one last thing you can do to view your contact list.

Go to the HOME tab and click the More arrow in the Current View group.

By default, Outlook displays contacts in People view. But you can choose another view if you want.

For example, Business Card view organizes contact information to look like business cards.

List view displays your contacts as a plain list. It is the same information displayed in different ways.

You choose whichever way works the best for you.

In the last movie, we’ll explore some more ways to use your contacts.

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