Create more accessible PowerPoint presentations

Improve image accessibility in PowerPoint

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Use these techniques to make the charts, graphs, and images in your PowerPoint slides accessible to users with a vision or reading disability.

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Explore tips for image accessibility

  • In addition to color, use text, patterns, or shapes to communicate ideas.

  • Add descriptive alt text to pictures, charts, and other visual objects.

  • Group layered images, like a picture with callout lines, into a single object.

  • To get an idea how your slides might look to someone who’s colorblind, select View > Grayscale.

Add alt text to a chart

  1. With the chart selected, select Format > Format Selection.
    Or right-click the chart, and select Format Chart Area.

  2. Select Size & Properties Screenshot of the Size & Properties button on the Format Chart Area pane. .

  3. For Alt Text, type a description.

Add alt text to a picture

  1. With the picture selected, select Format > Size and Position.

    Screenshot of the Size and Position button on the Format tab.

    Or right-click the picture, and select Format Picture.

  2. Select Size & Properties Screenshot of the Size & Properties button on the Format Chart Area pane. .

  3. For Alt Text, type a description.

Group layered images

  1. Select all of the images you want to group.
    As you select each image or drag a highlight around them, press and hold the Shift key.

  2. Select Format > Group.

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