Format text with styles

Create and change styles

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Word offers a variety styles that you can use to create a consistent look throughout your document. You can also create a new style, or modify an existing one.

Create or modify a style

  1. Format the text the way you want, and then select it.

  2. On the Home tab, select the Styles group expansion arrow to open the Styles pane.

    • To create a new style, select the New Style button at the bottom of the Styles pane.

    • To change an existing style, select the drop-down arrow to the right of the style you want to change, and then select Update <style> to Match Selection.

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Customize styles in Word

When you decide to use themes to format your documents and take advantage of the quick styles that are available to you here in the Styles group you may realize that some things need to be reformatted.

And you don't see the exact formatting you need here in the Styles drop down.

Well in that case, you might want to create your own.

Or even modify existing ones that's what we're going to do right now.

We'll start with the title.

Click anywhere in the title and you can see it's the Title quick style that was applied.

But as we click this drop down and look at the various options there's no formatting that exactly matches what we want.

So in that case, we can make our changes ourselves.

And then choose to use those changes to update the existing style, or, create a new style.

So, let's go into the left margin next to our title we'll click there.

Let's start with the font that we're using instead of Calibri we're going to go with Times New Roman.

You may need to scroll all the way down the list into the Ts alphabetically if it's not one of your most recently used ones.

Mine happened to be near the top.

Next, we'll bold it.

And we'll change the color.

Click the Font Color drop down.

Let's go to a nice dark purple over here that looks better.

And it's all caps right now.

I'm thinking we should go up here into the Font group on the ribbon.

Click the Change Case drop down and change it to Capitalize Each Word.

That looks better, except for the word of.

So we'll click in there, take out the capital O and replace it with a lowercase O.

Okay, that looks pretty good.

I'd like to have that at my disposal every time I need to create a title.

So in that case, with my cursor flashing anywhere in the title all we need to do is go up to the Styles group and click the expansion arrow to open up the Styles pane.

Now from here, you'll notice down below we have some buttons.

The first one is to create a New Style. We can do that from scratch.

We can also open up the Style Inspector and Manage Styles from here.

But, there's where we go to create a New Style.

However, if we want to just simply update the title style and just hover over it we can see exactly what formatting comes with that.

Using the theme we selected, we can go to the drop down here, give it a click and notice that we have the option to update title to match our selection.

So, clicking this is easier than going to modify, and making all those changes manually.

Let's click Update Title to Match Selection. Notice up here in our quick styles it looks totally different.

So anytime we need a title, we can just click up here and we'll get this look right here including the lines that you see above and below.

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